What are the responsibilities and job description for the Purchasing Assistant position at Controlled Holdings?
Purchasing Assistant
Controlled Holdings, an award-winning distributor of HVAC controls, is currentlyseekinga highlyorganized andself-motivatedPurchasing Assistantto join our Operations Team.The Purchasing Assistant supports theSenior Buyer with thecontinuous improvement ofpurchasingprocesses inalignment with changing organizational needs and market conditions.
We pride ourselves on our culture and excellence,evidencedby multiple honors at the Dealer Design Awards, being voted one of the Best Places to Work in Indiana eleven times, and being recognized as one of the country's 5,000 Fastest-Growing Private Companies.
The Work You'll Do:
- Establish and update approved vendor/supplier database
- Troubleshoot cost, quality, and delivery concerns
- Collaborate with relevant departments to discuss inventory requirements
- Facilitate timelyplacement of item ordering
- Review purchase orders for proper authorization and compliance with organizational policy and procedures
- Produce regular reports on purchase commitments including costs and delivery performance
- Process purchase order confirmations, follow up on past due purchase orders
- Process supplier price sheets andsubmitpricing updates
- Coordinatesupplierreturn authorizations (RMAs), credits, and replacement orders whilemaintainingaccuratedocumentation
- Create freight claims documentation when needed
- Assistreceiving with inventory andpurchasingdiscrepancies
- Maintain purchasing dashboards and reports
- Monitor purchasing inbox and distribute requests appropriately
- Assistwith new or custom product onboarding
- Enter new supplier and item information into the ERP system
- Assistteam with special sourcing projects
- Update supplier acknowledgements and expected ship dates
- Perform other required tasks as assigned
What we are looking for:
- 1-2 years of administrative experience, purchasing or buying experience is a plus
- Must be extremely organized, with excellent time management skills
- Exemplary verbal and written communication skills
- Proventrack recordof fostering positive client relationships
- Strong analytical skills with a proven abilitytoexecute practical solutions
- Pro-active, outcome-drivenmindset
- Experience with Microsoft Suite including Outlook, Word, and Excel
The Perks:
- Full Medical and Ancillary Benefit
- 401(k) with companymatch
- Generous PTO, including your Birthday off (HBD!)
- Gym Reimbursement
- Company Swag Allowance
- Donut Wednesdays and Free Coffee
About Us:
At Controlled Holdings,we'reon a mission to do business better. We take ourselves lightly, and our work seriously. We move fast, think creatively, and yes-we run on a little too much Diet Coke. Most importantly, we win as a team. Apply to join us today!