Office Manager

Part-Time Office Manager

CGN is a fast-paced digital marketing company helping contractors grow their businesses, and we're looking for a Workplace & Admin Manager who thrives in this environment.

This is not a sit-back-and-wait role. You'll wear a lot of hats, juggle a lot of balls, and love every

minute of it.

You're the person who keeps the office humming, the books clean, the team taken care of, and

nothing slipping through the cracks. You're resourceful by nature. When something comes up

that doesn't fit neatly into a job description, you figure it out. You'll work closely with our VP to ensure the business operates smoothly.

If you're someone who loves variety and takes pride in being the person the team can count on, read on.

What You'll Own

Finance & Bookkeeping

• Manage day-to-day bookkeeping in QuickBooks Online (QBO)
• Pull and organize financial data for leadership as needed
• Complete client contracts and manage the contracting process from start to finish
• Manage relationships with our outsourced partners, accountant, office park, vendors, and more

HR & People Operations

• Own HR organization and administration through our Gusto platform
• Run payroll accurately and on time through Gusto
• Help keep the team informed, organized, and supported as we grow

Office Management

• Keep the day-to-day office operations running smoothly, supplies, space, and everything in between
• Own the company's mainline phone and route calls quickly and professionally
• Plan and execute team events and office celebrations that keep culture strong
• Book travel for the team as needed

VP Support

• Serve as the right hand to our VP, taking projects off their plate, pulling together information, and helping them stay focused on the big picture
• Jump in wherever needed. This team moves fast, and priorities shift, and you move with them

Who You Are

• Resourceful: you find a way, even when the playbook doesn't exist yet
• Fast and adaptable: you're comfortable pivoting mid-day when priorities change
• Organized: you can manage bookkeeping, an HR platform, recruiting, and office ops all at once without losing track
• Proactive: you don't wait to be told; you see what needs to happen and you do it
• A strong communicator: you represent the company well on the phone, in contracts, and with vendors
• Comfortable with numbers: QBO and financial data don't intimidate you
• A team player: you genuinely care about the people around you, and it shows

What Success Looks Like

• Books are up to date, and leadership always has clean financial data when they need it
• HR and recruiting are organized, and nothing falls through the cracks
• The office runs so smoothly that no one has to think about it
• Client contracts are completed accurately and on time
• Vendor and outsourced partner relationships are well-managed
• The VP can focus on growth because you've got everything else handled

Qualifications

• Experience with QuickBooks Online
• Experience with Gusto or a similar HR platform 
• Strong organizational and communication skills
• Ability to thrive in a small, fast-moving team environment
• Prior experience as an office manager, operations, or administrative role preferred

Part Time: $28/hr (20 hours a week)