What are the responsibilities and job description for the Office Manager Assistant position at Contract Builders Inc?
Job Summary
We are seeking a highly organized, detail-oriented, and proactive Office Manager Assistant to support our busy office team. The ideal candidate thrives in a fast-paced construction environment, enjoys problem solving, and consistently demonstrates a positive “can-do” attitude.
Responsibilities
- Perform Sage and QuickBooks accounting tasks (A/P, A/R, job costing, invoicing)
- Accurate data entry and maintenance of project files and records
- Assist with construction permitting process (submittals, tracking, follow-ups)
- Prepare weekly reports (payroll, job progress, receivables, etc.)
- Manage incoming and outgoing receivables and collections follow-up
- Provide general administrative and clerical support
- Answer multi-line phones, respond to emails, and direct inquiries appropriately
- Order and maintain office supplies and equipment
- Perform daily light office cleaning and organization
- Coordinate and assist with company events, safety meetings, and client lunches
- Filing (digital and physical), scanning, and document management
- Other duties as assigned by Office Manager or ownership
Requirements
- Proven experience as an Administrative Assistant, Office Assistant, or similar role (2 years preferred)
- Proficiency in Sage 50/Sage 100 Contractor and QuickBooks (required)
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time-management skills with the ability to prioritize multiple tasks
- Excellent verbal and written communication skills
- Professional demeanor with a high level of discretion and confidentiality
- Ability to work independently and as part of a team
- Comfortable in a construction office environment (occasional job-site visits may be required)
- Reliable transportation and clean background check
What We Offer
- Competitive salary (based on experience)
- Medical Health insurance
- Paid time off and paid holidays
- Year-end performance bonus potential
- Monday–Friday schedule (no weekends)
- Supportive team and room to grow within the company
This position offers an opportunity to be a vital part of a dynamic team dedicated to maintaining an organized and efficient office environment. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities with professionalism.
Job Type: Full-time
Pay: $22.91 - $27.59 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $23 - $28