Management Assistant

GENERAL JOB FUNCTION

About CCWD

Contra Costa Water District (CCWD) provides safe, reliable, high-quality water and related services that support the health and vitality of the communities it serves. Through responsible stewardship of both its infrastructure and its people, CCWD is committed to building and sustaining a skilled workforce prepared to meet today’s needs and tomorrow’s challenges.

Why Work Here

• Meaningful Public Service Play a direct role in supporting safe, reliable water service that protects public health and strengthens the communities we serve.
• Collaborative, Mission-Driven Culture Work alongside dedicated professionals who value integrity, accountability, innovation, and continuous improvement in service to the public.
• Competitive Total Rewards & Professional Growth CCWD offers a comprehensive compensation and benefits package, including competitive pay, medical/dental/vision coverage, retirement benefits, paid leave, and opportunities that support ongoing professional growth.
  
  

The Opportunity

The Management Assistant is a key member of the Water Operations leadership team, providing high-level administrative and organizational support to the Water Operations Manager and division leadership responsible for Water Treatment, Water Quality, and Operations & Control. This position serves as the central coordinator for a wide variety of operational, administrative, and business functions, requiring exceptional organization, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a trusted administrative partner to the Water Operations leadership team, coordinating executive communications, operational reporting, employee certifications, regulatory documentation, special projects, and the day-to-day administrative functions that keep a complex operational division running efficiently.

Why You’ll Enjoy This Role

Meaningful Impact

• Play a key role supporting one of CCWD's largest and most diverse operational divisions.
• Work closely with an engaged leadership team where your initiative, organization, and problem-solving skills have a direct impact on division success.
• Enjoy a high level of independence while serving as a trusted partner to division leadership.
  
  

Varied Responsibilities And Collaboration

• Every day offers a variety of meaningful work, from coordinating executive meetings and Board materials to supporting operational reporting, special projects, and regulatory compliance activities.
• Build strong working relationships across the CCWD with Engineering, Maintenance, Water Quality, Finance, Human Resources, Purchasing, Executive Administration, and external agencies.
  
  

EXAMPLES OF DUTIES

Key Responsibilities

• Provide executive-level administrative support to the Water Operations Manager and leadership team.
• Coordinate calendars, meetings, agendas, presentations, and division communications.
• Prepare, edit, and coordinate reports, Board materials, correspondence, presentations, and other professional documents.
• Coordinate and compile operational reports and performance metrics, assist with employee certification and training tracking, maintain regulatory and compliance records, and support division reporting requirements along with any special projects.
• Coordinate recruitment activities, onboarding, employee recognition programs, and other employee support activities.
• Track action items and ensure timely completion of assignments across multiple functional groups.
• Serve as a liaison between Water Operations and other District departments, outside agencies, vendors, and consultants.
• Maintain electronic records, databases, and department filing systems while ensuring accuracy, confidentiality, and compliance with records retention requirements.
• Identify opportunities to improve administrative processes and leverage technology to increase efficiency and support continuous improvement.
  
  

For a full description of examples of duties, please refer to the job descriptions by visiting the following: Management Assistant

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Training: Equivalent to the completion of the twelfth (12th) grade.

Experience: Four (4) years of increasingly responsible secretarial and clerical experience involving frequent public contact.

Licenses And Certifications

• Possession of a valid California driver’s license to be maintained throughout employment.
  
  

For a full description of required knowledge, skills, and abilities, please refer to the job descriptions by visiting the following link: Management Assistant

Possession of the minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process. The application deadline is 5:00 p.m. on Sunday, July 26, 2026, or the first 150 qualified applications received, whichever comes first

Additional Information

EQUAL EMPLOYMENT OPPORTUNITY

Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance.

DIVERSITY, EQUITY, AND INCLUSION

Creative and effective problem-solving thrives in a workforce where different experiences and perspectives influence employees’ work. Employees thrive when employers recognize the value of those differences and integrate them into the workplace. Contra Costa Water District (CCWD) is committed to harnessing the power of its workforce to solve industry challenges and meet the needs of the communities it serves – now and in the future. To that end, CCWD is committed to the equitable extension of opportunity to join and meaningfully contribute to the CCWD team. We seek applicants who join us in these commitments in their own operations and activities.

BACKGROUND CHECK

If selected for the position, a job offer will be contingent upon successfully completing CCWD's pre-employment process. All positions require a criminal background check, verification of employment and education history, and professional reference checks. Depending on the job classification, additional requirements may include a DOT verification and a pre-employment medical examination. Candidates receiving a contingent offer will be provided with instructions for completing the required steps.

DISASTER SERVICE WORKER

All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.

Applicants requesting reasonable accommodation during any phase of the recruitment process are instructed to contact Human Resources as early as possible at 925-688-8002.

In addition to a competitive salary, the Contra Costa Water District offers an excellent benefits package!

International Federation of Professional and Technical Engineers, Local 21 non-temporary positions benefits include:

Health & Insurance Benefits

• Employer-paid medical, dental, vision, and life insurance
• Employer-paid short-term and long-term disability insurance
• Voluntary participation in Flexible Spending Accounts (FSAs) for dependent care and healthcare reimbursements
• Employer-paid Employee Assistance Program (EAP) offering counseling and referral services for employees and eligible dependents
• Health Insurance Credit for eligible dependents who have other medical benefit coverage
  
  

Retirement & Financial Benefits

• Flexible Benefit of $150 per month, equating to $1,800 annually
• Voluntary participation in the 401(a) and 457(b) deferred compensation plans, with up to a 4% employer match
• 1% employer contribution to a 401(a) deferred compensation plan for employees with 10 or more years of CCWD service (no employee contribution required)
• Participation in Social Security and Medicare
• Defined benefit retirement plan with reciprocity through California Public Employees' Retirement System and CalPERS reciprocal agencies
• Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paid retiree medical
• Employees with classic reciprocity are eligible for a 2.35% at 55 retirement formula
• New hires not eligible for classic reciprocity are covered under the 2% at 62 PEPRA defined benefit formula
• Employer-paid retiree health insurance for retirees and eligible dependents
• Local 21 employees currently contribute 2.3% of base pay on a pre-tax basis for this benefit
• Employees hired on or after January 1, 2016, are subject to a 10-year District service vesting requirement to qualify for fully paid retiree medical upon direct retirement from CCWD
• The CCWD contracts with California Public Employees' Retirement System for medical benefits

Paid Leave & Work-Life Balance

• 12 paid holidays annually
• 56 hours of paid administrative leave per year in lieu of compensatory time off for FLSA-exempt classifications
• FLSA non-exempt classifications, such as Management Assistant positions, do not receive administrative leave
• 40 hours of vacation credit upon hire
• Vacation accrual of 10 days during the first year, increasing to 15 days per year beginning in year two, with additional accrual increases thereafter
• 96 hours of sick leave accrued annually
• Part-time benefits are prorated in accordance with the applicable Memorandum of Understanding (MOU)

Wellness, Development & Additional Perks

• Comprehensive Wellness Program, including a monthly $50 wellness stipend
• Educational Assistance Program providing up to $3,000 per fiscal year, per employee
• Free admission to Los Vaqueros Reservoir, offering recreation areas, fishing, boating, and hiking trails
• And more
  
  

For additional information and the full details, eligibility, and provisions regarding the CCWD's applicable benefits package, please visit: Benefit Brochure

01

This position requires at least four (4) years of increasingly responsible secretarial and clerical experience involving frequent public contact. Do you meet this requirement?

• Yes
• No
  
  

02

Which of the following have you prepared or coordinated in a professional setting? (Select all that apply)

• Executive correspondence
• Presentations
• Board reports
• Meeting agenda items
• Managing calendars
• None of the above
  
  

03

Please describe your experience providing administrative support to executive or senior-level management. What types of projects, responsibilities, and decisions did you routinely support?

04

Please describe your experience coordinating operational reports, tracking employee certifications/trainings, maintaining records, or supporting regulatory or compliance-related documentation. Include specific examples of the systems, tools, or processes you used, and describe your level of responsibility.

• Required Question