Senior Workplace Coordinator

Senior Workplace Coordinator

• San Francisco, CA (ONSITE M-F)
• 12-month contract
• $45-$55/hr pay rate Benefits

Continuum Recruiting is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role, you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you'll:

• Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
• Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
• Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
• Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
• Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
• Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
• Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
• Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
• Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
• Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
• Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
• Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
• Wear many hats—comfortably shifting priorities to pitch in on ad-hoc projects that support the broader team.

Qualifications:

• 5 years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
• Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
• Experience managing vendors and supporting workplace budgets
• Comfortable working across time zones and partnering closely with a remote manager
• Proficiency with modern productivity and collaboration tools, and comfort adopting new systems and technologies to improve efficiency

Bonus Qualifications:

• Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
• Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
• Experience supporting a satellite or secondary office operating in partnership with a headquarters location
• Passion for robots and creating thoughtful, future-forward workplace experiences

Benefits:

·      Pre-tax commuter benefits

·      Employer-subsidized healthcare benefits

·      Flexible Spending Account for healthcare-related costs

·      Employer covers all costs for short- and long-term disability and life insurance

·      401k package

·      PTO and Sick Days