AP Specialist (Part-time position)

Position:  Accounts Payable Specialist – Corporate Office in Baltimore, MD 21209 (off Falls Rd, general Mt. Washington area)

Role Overview

The AP Specialist will verify and process invoices for payment and assist in other accounting and financial transactions as necessary.

This position requires availability to work in the Baltimore office on Tuesday, Wednesday and Thursday. *Work schedule on those days can be discussed.*

 Most Important Responsibilities 

• Receives, verifies, and processes invoices, purchase orders, and other bills to be paid by researching discrepancies and duplicates with vendor(s), balancing ledger accounts, and issuing checks as needed.
• Performs reconciliations and prepares reports as necessary to enable managers and others to track expenditures against budget and manage costs.
• Assists in setting up new vendors, contractors, and other service providers for payment, contacts vendors and others as needed to research and resolve invoice and payment disputes and issue payments.
• Maintains files and records in an orderly manner, opens and sorts incoming mail, and ensures that outgoing payments are mailed in a timely manner according to invoice terms.
• Completes various financial, accounting, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

Organizational Responsibilities

• Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
• Identifies areas for improvement and offers suggestions to improve efficiency, effectiveness, and productivity.
• Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training programs, researching and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility.

Most Important Qualifications

• Experience in accounts payable function strongly preferred.
• Bachelor’s degree in Accounting, or related field, a plus.
• Yardi software exp preferred.
• In-depth knowledge of accounts payable principles and industry standards.
• Strong organizational, quantitative and problem-solving skills.
• Exceptional attention to detail while performing multiple tasks under tight deadlines.
• Excellent interpersonal, verbal and written communication skills.

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