Fleet Manager

Fleet & Asset Manager

Location: Dallas, Texas

Reports To: VP of Transportation

Role Overview

The Fleet & Asset Manager provides strategic leadership over the comprehensive lifecycle management of the organization's delivery and material handling assets. This role is pivotal in driving operational excellence by ensuring a safe, compliant, and highly available fleet while maintaining rigorous fiscal responsibility. By aligning physical asset performance with long-term financial strategy and optimizing total cost of ownership, the Manager ensures our supply chain infrastructure is positioned for sustainable growth and peak efficiency.

Key Responsibilities

1. Asset Management & Life Cycle Analysis

• Strategic Asset Lifecycle Management: Direct the comprehensive acquisition, operational deployment, and decommissioning of all organizational assets, including delivery vehicles and material handling equipment.
• Total Cost of Ownership (TCO) Optimization: Conduct regular Life Cycle Analysis (LCA) to determine the optimal time for equipment replacement based on maintenance costs vs. residual value.
• Fleet Acquisition & Contract Negotiation: Lead the selection process for new equipment, negotiating leases and purchase agreements that align with company growth.

2. Maintenance & Safety

• Preventative Maintenance Strategy: Establish and govern preventative maintenance (PM) schedules to minimize downtime and extend asset life.
• Strategic Vendor and Service Partner Management: Oversee and qualify third-party repair shops and mobile technicians to ensure high-quality service and fair pricing.
• Regulatory Compliance and Risk Mitigation: Ensure all vehicles meet DOT, OSHA, and HAZMAT shipping standards.

3. Financial Planning and Fiscal Oversight

• Capital Planning and Budget Development: Collaborate with Finance leadership to manage annual fleet budgets and capital expenditure (CAPEX) requests.
• Operational Expense Analysis: Analyze fuel consumption, maintenance expenditure trends, and insurance premiums to implement strategic cost-reduction initiatives.
• Fixed Asset Register Management: Maintain an accurate fixed-asset register, assisting accounting with depreciation schedules and tax compliance.

Qualifications & Skills

• Education & Certification: Bachelor’s degree in Logistics, Supply Chain Management, or Business Administration. CAFM (Certified Automotive Fleet Manager) or similar professional certification is highly desirable.
• Experience: 5 years of progressive experience in fleet operations, asset management, or logistics. Proven track record in life cycle cost analysis and vendor contract negotiations.
• Technical Proficiency: Advanced knowledge of telematics platforms (e.g., Geotab), fleet management information systems (FMIS), and ERP software like NetSuite. Strong analytical skills using Tableau or Excel for data-driven reporting.
• Regulatory Knowledge: Deep understanding of DOT, OSHA, and FMCSA regulations, including safety compliance, hours of service (HOS), and hazardous materials transportation.
• Leadership & Communication: Exceptional interpersonal skills to collaborate with Finance, EHS, and Operations teams. Ability to manage complex vendor relationships and lead cross-departmental safety and efficiency initiatives.

Performance Measurement (KPIs)

• Operational Availability: Maintain a minimum vehicle uptime of 95% to ensure consistent service delivery.
• Cost Optimization: Monitor and reduce Total Cost per Mile (CPM) through efficient lifecycle management and maintenance strategies.
• Safety & Compliance Excellence: Maximize intervals between safety incidents and maintain a superior DOT rating through rigorous regulatory adherence.