What are the responsibilities and job description for the Payroll Clerk position at Continental Auto Group?
Department: Finance / Accounting
Reports To: Chief Financial Officer (CFO)
Employment Type: Full-Time
Position Summary:
The Payroll Clerk is responsible for supporting the accurate and timely processing of the company’s semi-monthly payroll. This role requires exceptional attention to detail, strong organizational skills, and the ability to follow established written procedures. The Payroll Clerk works closely with department managers to ensure payroll information is accurate and complete, and communicates professionally when following up on missing or inconsistent information. This position also supports payroll-related reporting, compliance processes, and provides occasional backup support for Human Resources functions.
Essential Duties and Responsibilities:
The following duties represent the essential functions of the position. Other duties may be assigned.
- Process semi-monthly payroll for all employees in accordance with company policies and applicable regulations.
- Compile payroll data including hours worked, commissions, bonuses, deductions, and benefit contributions from timesheets and internal systems.
- Review and audit payroll transactions and system reports to ensure accuracy and compliance with established procedures.
- Prepare final paychecks for separated employees in accordance with applicable state requirements.
- Maintain payroll-related records including vacation and leave eligibility tracking.
- Respond to employee and manager payroll inquiries professionally and in a timely manner.
- Communicate with department managers to obtain missing payroll information and perform polite follow-ups as needed to ensure timely payroll processing.
- Reconcile payroll-related general ledger accounts and supporting schedules.
- Prepare payroll and management reports as requested.
- Gather, review, and process semi-monthly 401(k) deferral uploads.
- Maintain documentation of payroll procedures and assist with process improvements when appropriate.
- Provide backup support to Human Resources when needed.
- Perform other related duties as assigned.
Required Skills and Competencies:
- Organization and Attention to Detail: Ability to manage multiple tasks, maintain accurate records, and ensure payroll accuracy.
- Process Adherence: Ability to carefully follow written procedures and internal controls.
- Communication Skills: Ability to communicate professionally and respectfully with employees and managers, including polite follow-up regarding payroll information.
- Problem Solving: Ability to identify discrepancies and resolve issues using established procedures.
- Confidentiality: Ability to handle sensitive employee and compensation information with discretion.
Technical Skills:
Proficiency with Microsoft Office, particularly:
- Microsoft Excel
- Microsoft Outlook
- Microsoft OneNote
- Ability to learn and effectively use payroll and HR information systems.
Education and Experience:
- High school diploma or equivalent required.
- Previous payroll, accounting, HR, or administrative experience is helpful but not required.
- Equivalent combinations of education, training, and relevant administrative experience will be considered.
Pay: $28.00 - $31.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $28 - $31