Field Administrative Assistant

Conti Civil is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 110 year foundation of honesty and integrity, our company has grown and evolved with each generation to where we are today: a highly respected civil contractor for clients nationwide

We are known for our platform of outstanding project execution. Our track record of delivering high impact construction projects to our clients and our extraordinary commitment to our core values, employees, and communities where we work has been the foundation of our success and longevity. We strive to be the company of choice for our employees, clients, and stakeholders and have earned dozens of awards for project excellence, safety performance and as a best place to work.

To learn more about Conti Civil, LLC. visit www.contienterprises.com

We are looking for an organized Field Admin for our Newark, New Jersey office.

Overview

The Field Administrative Assistant supports the team responsible for constructing a profitable, safe, high-quality project in accordance with all the Conti Standards. This position is responsible for assisting with administrative support.

Responsibilities

• Payroll
• Processes new hires, terminations and layoffs
• Assist with onboarding paperwork
• Accurately enters the payroll daily.
• Complete daily and weekly audits to ensure all craft employees are correctly paid.
• Ensures all payroll issues are accurately and timely resolved
• Updates the Manpower Worksheet weekly for routing of paychecks
• Accounts Payable
• Accurately and timely notifies Accounts Payable regarding new vendors.
• Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant / Engineers
• Potential for extra language here regarding the processing of invoices for multiple jobs
• Enter Shop Pos and ensure Shop Invoices are sent to A/P for processing
• Ensure all receipts are processed for month end closings
• Copies invoices and back up data for the project files and the monthly client billing.
• Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Enter equipment hours/run equipment utilization reports
• Input quantities
• Review equipment inspection reports/down time
• Inputting information into material/trucking logs
• Running additional cost reports for Project Accountant analysis
• Timely generates accurate Affirmative Action, EEO, and minority reports as required.
• Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
• Sorts, opens, and date-stamps all mail daily.
• Ensures all office equipment functions properly.
• Additional office management duties, such as organizing/contracting cleaners, exterminators, maintaining office materials/supplies, etc.
• Timely assists the project submittal process including shop drawings and certifications.
• Assists the miscellaneous copying, typing, and binding of projects for all departments, assignments and projects.
• Ensures the timely distribution of company information to field workers.
• Other duties as required.
  

Qualifications

• 2 years of office related experience (Construction preferred)
• Previous payroll and AP experience
• Excellent customer service, teamwork and people skills
• Self-directed, organized and self-motivated
• Ability to execute
• Strong attention to detail
• Able to multitask and work in a fast paced challenging environment.
• Ability and desire to learn and progress within your position.
• Proficient in Microsoft Suite
  
  

Pay/Benefits

• Conti has great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well.
• All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.
  
  

Conti is an Equal Opportunity Employer.