EHS Administrator

Job Summary

The EHS Administrator- Training and Compliance is responsible for coordinating, assigning, tracking, and maintaining all required safety, compliance, and regulatory training and compliance documentation for new hires, rehires, and existing employees. This role oversees training completion, manages medical surveillance requirements, tracks licenses and certifications, and ensures all employees remain current with applicable regulatory, licensing, and certification requirements.

Key Responsibilities

• Assign, track, and document required EHS training for new hires, rehires, and current employees.
• Monitor completion of Safety & Health training and follow-up training requirements.
• Ensuring all employees remain current with regulatory requirements.
• Manage medical surveillance programs, including tracking due dates and coordinating appointments.
• Track, verify, and maintain employee licenses, certifications, and renewal documentation.
• Maintain accurate training records, attendance logs, and training hour reports for compliance audits.
• Submit training timesheets.
• Ensure safety training documentation meets company policy and regulatory compliance standards.
• Support team with additional administrative and compliance tasks.
• Other duties as assigned.

Skills and Certifications

• Strong organizational and record-keeping skills.
• Ability to handle confidential employee and medical information in compliance with privacy requirements.
• Bilingual in English and Spanish strongly preferred.
• Proficiency in MS Office Suite (Excel, Outlook, Word).
• Ability to learn and manage Learning Management Systems (LMS).
• Excellent communication and follow-through skills.
• Knowledge of OSHA/EHS compliance standards preferred.

Physical Demands

Describe the physical requirements of the position. Include specifics like:

• Regularly required to sit, stand, walk, and perform administrative tasks.
• Occasional lifting of up to 25 lbs.
• Frequent typing and computer work requiring fine motor skills.
• Periodic walking through production or field environments as part of compliance support.

Mental and Cognitive Demands

Identify any mental demands that are critical to the role, such as:

• Strong attention to detail and accuracy in documentation.
• Ability to manage multiple tasks, deadlines, and changing priorities.
• Frequent decision-making regarding training requirements and compliance follow-up.
• Problem-solving skills to address training discrepancies or scheduling challenges.

Work Environment

Describe the work environment and conditions, including:

• Location: Primarily office-based.
• Protective Equipment: PPE may be required when accessing certain work areas (e.g., hard hat, safety glasses).

Additional Information

• Overtime may be required based on business needs.
• Occasional travel between facilities or vendor locations may be required.
• Position supports companywide compliance initiatives and may participate in audits or inspections.
• Monday–Friday, 7:00 a.m.–4:00 p.m., with occasional weekend or after-hours availability.

Disclaimer: This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required.