Job Title: Accounting Data Entry Clerk

Department: Accounting
Reports To: Accounting Supervisor
FLSA Status: Non-Exempt
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Location: On-Site

Position Summary

The Accounting Data Entry Clerk is responsible for accurately entering, updating, and maintaining financial and accounting information within company systems. This position supports the Accounting Department by processing high volumes of financial data, verifying information for completeness and accuracy, maintaining organized documentation, and assisting with routine accounting and administrative functions.

The ideal candidate is dependable, highly detail-oriented, organized, and comfortable performing repetitive data-entry tasks while maintaining a high level of accuracy and confidentiality.

Essential Duties and Responsibilities

Accounting Data Entry

• Enter financial transactions, invoices, payments, expenses, and other accounting information into company systems accurately and timely.

• Review source documents for completeness and accuracy before entering information.

• Verify entered data against invoices, reports, receipts, and other supporting documentation.

• Update existing accounting records and correct data-entry errors as identified.

• Maintain accurate coding, dates, amounts, vendor information, and other required transaction details.

• Process high volumes of accounting data while maintaining accuracy and productivity expectations.

• Identify missing, incomplete, or inconsistent information and escalate discrepancies to the appropriate team member.

• Assist with entering and maintaining vendor and account information.

Accounting & Administrative Support

• Organize, scan, upload, and maintain financial documents and supporting records.

• Assist with invoice processing and other routine accounts payable functions as assigned.

• Assist with credit card transaction entry and supporting documentation.

• Support basic account and transaction reconciliations.

• Assist with preparing spreadsheets, reports, and accounting documentation.

• Retrieve financial records and supporting documentation when requested.

• Assist the Accounting Department with month-end and year-end activities as assigned.

• Perform general administrative duties in support of Accounting operations.

Recordkeeping & Quality Control

• Maintain organized electronic and physical accounting records.

• Review completed work for accuracy before final submission or processing.

• Follow established naming, filing, and documentation procedures.

• Maintain complete supporting documentation for accounting transactions.

• Promptly report discrepancies, duplicate entries, missing documentation, or other potential errors.

• Meet established productivity and accuracy standards.

Compliance & Confidentiality

• Follow established accounting procedures, internal controls, and company policies.

• Protect confidential company, employee, vendor, and financial information.

• Maintain appropriate security when accessing financial systems and records.

• Follow established approval processes and escalate transactions requiring additional review.

• Report unusual transactions or documentation concerns to the Accounting Supervisor.

Qualifications

Required

• High school diploma or GED.

• Strong data-entry and keyboarding skills.

• Strong attention to detail and commitment to accuracy.

• Basic mathematical skills.

• Working knowledge of Microsoft Excel, Outlook, and Word.

• Ability to learn accounting software and company systems.

• Ability to follow established processes and written procedures.

• Strong organizational and time-management skills.

• Ability to manage repetitive, detail-oriented work while maintaining accuracy.

• Ability to work independently and meet established deadlines.

Preferred

• Previous experience in data entry, bookkeeping, accounting, accounts payable, or administrative support.

• Associate degree or coursework in Accounting, Finance, Business, or a related field.

• Experience using QuickBooks, Sage, NetSuite, or similar accounting software.

• Experience working with high-volume data or transaction processing.

Knowledge, Skills & Abilities

• High degree of accuracy and attention to detail.

• Strong organizational and time-management skills.

• Basic understanding of accounting terminology and financial records.

• Ability to identify discrepancies and recognize when information requires additional review.

• Ability to maintain confidentiality and handle sensitive financial information appropriately.

• Ability to follow detailed instructions and established procedures.

• Strong computer and data-entry skills.

• Ability to prioritize assignments and meet deadlines in a fast-paced environment.

• Dependability and consistent attendance.

• Professional written and verbal communication skills.

• Ability to work effectively as part of a team.

Physical Requirements

• Prolonged periods sitting at a computer.

• Frequent use of keyboard, mouse, telephone, and other standard office equipment.

• Ability to review electronic and physical documents for extended periods.

• Occasionally lift up to 20 pounds.

Performance Expectations

The Accounting Data Entry Clerk will be expected to:

• Enter accounting information accurately and efficiently.

• Meet established productivity and data-entry expectations.

• Maintain a high level of accuracy with minimal errors.

• Complete assigned work within established deadlines.

• Maintain organized and complete supporting documentation.

• Identify and promptly communicate discrepancies or missing information.

• Follow accounting procedures and internal controls consistently.

• Protect confidential financial and company information.

• Demonstrate reliability, professionalism, accountability, and attention to detail.

• Accept feedback and demonstrate continued improvement in assigned responsibilities.

Core Competencies

• Attention to Detail

• Accuracy

• Accountability

• Integrity & Confidentiality

• Organization

• Time Management

• Dependability

• Data Entry

• Teamwork

• Communication

• Adaptability

• Process Compliance

Benefits

• Affordable health, dental, and vision insurance.

• $40,000 of company-paid life insurance.

• PTO accrued from day one.

• Retirement plan with company matching.