What are the responsibilities and job description for the Receptionist position at Construction Machinery Industrial, LLC?
Job Title: Receptionist
Department: Administration
Benefits
The Receptionist performs routine clerical, secretarial and administrative work.
Essential Functions:
This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone. Most work is completed in an office environment. This position will require walking, standing, bending and occasionally lifting up to 25lbs.
Job Type: Full Time, Non-Exempt
Schedule:
Department: Administration
Benefits
- Compensation: $23 per hour
- 401(k) matching and profit sharing
- Dental insurance
- Heath savings account
- Health insurance
- Paid time off
- Vision insurance
The Receptionist performs routine clerical, secretarial and administrative work.
Essential Functions:
- Answer and transfer inbound phone calls.
- Tally and Log parts calls daily and distribute spreadsheets weekly
- Prepare “Parts Calls” spreadsheets for other branches
- Distribute faxes to the appropriate mailboxes/departments.
- Sort and distribute incoming mail.
- Scanning and archiving inbound invoices into Share drive (payables)
- Sort and mail daily parts and rental invoices
- Log and distribute sales and service invoices
- Keep up to date on postage prices. (First class, priority, express, certified, etc,)
- Monitor postage meter balance and fill as needed.
- Schedule regular maintenance for copier and postage machine
- Take inventory and organize Stock Room weekly.
- Order and stock office, breakroom, and printed supplies as needed.
- Vendor price comparisons every 6-12 months.
- Update and distribute weekly Call Reports and Sales Reports.
- Review Salesmen’s Expense Reports weekly
- Update and distribute employee phone list.
- Maintain an up to date directory for Switchboard Alaska.
- Upload and distribute pictures for Rental Department.
- Log rental fuel
- Print & Fold Rental Rates sheets for the rental counter.
- Create, scan, sort and file various files and certificates.
- Assist Sales, Parts, Rental, Service and Accounting personnel as needed.
- Send out fed ex pouches
- Update and maintain receptionist policies and procedures as needed.
- Other duties as assigned.
- Communication Proficiency
- Time Management
- Organized
- High School Diploma
- One year of clerical experience
This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone. Most work is completed in an office environment. This position will require walking, standing, bending and occasionally lifting up to 25lbs.
Job Type: Full Time, Non-Exempt
Schedule:
- 8-hour shift
- Monday to Friday
Salary : $23