What are the responsibilities and job description for the Office Bookkeeper position at Construction Company, Inc.?
General description of work:
Answer phones
Get and open mail
Process all invoices to appropriate place. Match invoices to Purchase orders
Order office supplies as needed
Generate correspondence as directed
Switch out files at end of year for
Send information to banks as required
Arrange parties as needed
Send out cards (Thanksgiving or Christmas) if applicable
Office
Time sheets
Payroll/online reporting/IRS/IRA
Payroll Quarterly Reports/online reporting/workers comp
CRS/online
Pay bills/ MCI Visa
Certificates of Insurance
Make sure we have information from all new vendors
Process W-2’s, etc.
Process 1099’s and 1096’s
Prepare all information for audits
LLC
Tenant issues
Status and Warranty keep updated
Deposit rent checks/record, deposit
Reconcile all LLC accounts
Pay all LLC bills/monthly Visa
Pay Utilities online.
Send out monthly invoices to tenants who ask for them.
Quarterly Utility Billing
Certficates of Insurance
Pay mortgages monthly
Process 1099’s and 1096’s
Do property inspections as needed
Send out appropriate lease letters for increase and decrease
Type up amendments as directed
Keep lease master tracking up to date.
Keep Tenant contact information up to date
Keep APODS updated
Provide balance sheets and P&L’s to banks and mortgage companies
Gifts to tenants
Order checks and deposit slips as needed
Property Taxes
Keep property holding list up to date
Pay all tax bills
Income Taxes
Keep track of all taxes for submission
Match 1099’s from tenant to quick book amounts.
Mail all taxes
Scan all taxes to computer
Pay: From $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $30