What are the responsibilities and job description for the Operations Support Specialist - Moyock, NC position at Constellis?
POSITION SUMMARY
Operational Support Specialist is responsible for supporting the National Security Division's (NSD) administrative and accounting needs. This role will require interacting with Independent Contractors (IC) to ensure operational and administrative tasks are completed accurately and efficiently.
RESPONSIBILITIES
- Oversee administrative functions for the National Security Division (NSD), including payroll and accounting transactions.
- Partner with Accounts Payable to process and manage Independent Contractor (IC) payroll.
- Ensure accuracy of IC pay records.
- Provide employment verifications for ICs.
- Review and process IC expense reports, ensuring proper coding for accounting purposes.
- Process reports from the field (e.g., musters) and convert them into payments or invoices.
- Manage monthly accounting and billing activities, ensuring accuracy and compliance.
- Collaborate with Project Control to complete monthly reports.
- Pre-coordinate events and training sessions as needed.
- Continuously improve administrative processes to enhance operational efficiency.
- Collaborate across all MSS divisions to support cross-functional operations.
- Prepare confidential correspondence, complex reports, and other sensitive documents, and oversee archiving, records retention, data backups, and ensure confidentiality of those records.
- Perform additional duties as assigned.
QUALIFICATIONS
- B.S. Degree preferred or equivalent work experience, with demonstrated analytical skills
- Must have the ability to obtain and maintain a US Top Secret level clearance
- Accounting experience preferred
- Must have strong working ability with MS Office Suite, specifically Excel
- Desired skills include familiarity with Deltek, Concur and SharePoint
- High level of effective interpersonal and communication skills, with ability to correspond with senior level clients, executives and others verbally and in writing
- Ability to make administrative and procedural decisions regarding sensitive and confidential issues
- Have the ability, willingness and initiative to organize and lead collaborative efforts among a wide range of individuals and departments
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.
PHYSICAL REQUIREMENTS
May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.
In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit www.constellis.com
EEOC Statement
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.
