Conflicts Coordinator

Roseland, NJ

Summary

Under the direction of the Senior Manager of Conflicts, the Conflicts Coordinator is responsible for a variety of tasks.

Essential Job Requirements

• Performing conflict searches for new clients, matters and lateral attorney hires; distributing relevant search results regarding same.
• Assisting attorneys and secretaries with conflicts and new client/matter opening procedures.
• Processing of requests in new client/matter workflow application.
• Ensuring engagement letter, conflict waiver and opposing counsel requirements are met.
• Maintaining the accuracy and integrity of the Firm’s names database.

Skills, Knowledge, and Abilities

• Associate degree preferred. Equivalent work experience will be considered.
• 2 – 3 years of law firm conflicts and new business intake experience required.
• Knowledge of automated conflicts software (preferably Intapp Open) and proficiency using web-based search engines.
• Familiarity with law firm time and billing systems (preferably Aderant).
• Proficiency with Microsoft Word, Excel, and Outlook.
• Familiarity with names and aliases of major companies, financial institutions and law firms.,
• Excellent written and verbal communication skills.
• Strong analytical, organizational, and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, high-volume environment while maintaining attention to detail
• Strong client service skills and ability to work collaboratively in a team environment.
• Ability to interact effectively with attorney, administrative staff, and other internal clients while maintaining professionalism and an attitude of cooperation.
• Ability to treat sensitive/confidential information with discretion.
• Reliable attendance and punctuality; adherence to work schedules and prescribed breaks.
• Overtime may be required as needed, at times without advanced notice. This role also includes participation in a rotating weekend coverage schedule, during which the employee is expected to monitor email and log in as necessary to respond to requests.
• Familiarity with and adherence to all firm policies and procedures.

Schedule: Full-time, Hybrid, Monday-Friday: 10:00 am-6:00 pm ET. Overtime may be required as needed, at times without advanced notice. This role also includes participation in a rotating weekend coverage schedule, during which the employee is expected to monitor email and log in as necessary to respond to requests.

Amount of Travel Required: None

For candidates meeting the requirements, the expected base salary is $70,000.00-$75,000.00, plus overtime and bonus. The range provided is the salary that the Firm in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Disclaimers

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

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