Executive Assistant

Executive AssistantPay Rate: $25–$30/hrLocation: Boston, MA (100% On-Site)Duration: 6-Month Contract (Potential Temp-to-Perm)Schedule: Monday–Friday, 1st ShiftAbout the RoleWe are seeking a highly organized and proactive Executive Assistant to support senior leadership within a dynamic academic environment. This role requires exceptional judgment, professionalism, and the ability to navigate competing priorities in a fast-paced setting. The Executive Assistant will manage complex calendars, coordinate events, handle confidential communications, and serve as a key liaison for internal and external stakeholders.Primary ResponsibilitiesServe as the primary point of contact for internal and external parties, handling sensitive and confidential inquiries with discretion.Manage complex executive calendars, screen calls, schedule meetings, and coordinate domestic and international travel.Anticipate scheduling conflicts and prioritize requests to maximize executive productivity.Prepare meeting agendas, presentations, reports, and correspondence; ensure executives are fully prepared for all engagements.Support a wide range of administrative and project tasks, including document production and information gathering.Coordinate visitor engagement and assist with event management.Maintain organized filing systems, monitor office supplies, and support office operations and policy improvements.Assist new leaders during onboarding by helping them understand organizational structure and culture.Process monthly Concur travel and expense reports (approx. $10,000/month).Collaborate closely with finance teams on travel documentation and reimbursement workflows.Required QualificationsBachelor’s degree required.3–5 years of executive assistant or high-level administrative support experience.Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).Exceptional organizational skills, attention to detail, and ability to handle overlapping priorities.Ability to anticipate needs, exercise sound judgment, and maintain strict confidentiality.Strong interpersonal skills with experience engaging faculty, staff, and external stakeholders.Ability to work fully on-site.Preferred QualificationsExperience in an academic or university setting.Familiarity with Concur or similar travel/expense management platforms.Event management or visitor engagement experience.Company DescriptionConnexion Systems & Engineering is a full-service staffing firm, whose mission is to provide "best in class" staffing services to our clients and job seekers alike. We strive to achieve excellence in staffing, job placement and recruiting services, while treating our clients, employees, and candidates with the professionalism and respect they deserve.

Salary : $25 - $30