Special Education Administrative Assistant - Georgia Connections Academy

School Summary

Georgia Connections Academy is a tuition-free, full-time virtual school for students in grades K-12 throughout Georgia. The school is authorized by the Georgia Charter Schools Commission and governed by an independent Board of Directors, with a mission to maximize academic achievement for students who are seeking other academic options. The school is operated by Georgia Connections Academy, a nonprofit corporation, through a contract with Connections Academy of Georgia, LLC, to provide its educational program and other services. Connections Academy, a division of Connections Education, is accredited by AdvancED, and GACA is accredited by the Southern Association of Colleges & Schools Council on Accreditation and School Improvement.

Georgia Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary and Responsibilities

Working from the office in Duluth, GA, the Administrative Assistant is a 12-month employee that provides comprehensive clerical and administrative support to ensure the smooth and efficient operation of the Special Education Department. This role works closely with school leadership, faculty, staff, and district office personnel to facilitate daily school functions, manage communications, and assist with operational tasks. The ideal candidate is highly organized, professional, and customer-service oriented.

The High School Administrative Assistant will be responsible to:

• Provide general secretarial and administrative support to the director and department leadership team.
• Perform a variety of clerical duties to support daily department operations.
• Routinely handle internal and external correspondence/communication with discretion and accuracy. 
  • Answer telephone calls and direct inquiries to the appropriate personnel. 
  • Assist with department level email inbox, newsletters updates and other communication platforms. 
• Schedule and coordinate meetings, take minutes, and distribute correspondence promptly
• Greet and assist visitors, students, staff, and parents with professionalism and courtesy (when attending school level events)
• Maintain a working knowledge of school and district policies, events, and public information to assist faculty, staff, and the public.
• Assist with the preparation and coordination of department audits to ensure compliance and
• Routinely handle internal and external correspondence with discretion and
• Generate reports and prepare documents for department level mail merge
• Attend virtual and in-person department, school or district meetings as required
• All GACA staff must be able to participate in monthly in-person activities including but not limited to:
  • School level department meetings, 
  • Student Engagement Opportunities, 
  • Required training/development, School-level events
  • Attend/support district faculty meetings and other districts evens such as graduation and school testing. 
• Travel may be required. 
• Provide support for special projects. 
• Perform other duties as assigned by the principal.

Preferred Qualifications

• Please note 2-step authentication is required to set-up to login to all systems if given a job
• Associate's degree strongly preferred
• 2-4 years of working in a school or office setting required
• Proficiency with both Microsoft Office tools such as Excel and Google Suite as well as web-based applications is essential.
• Familiarity with information management systems, as well as on-line design and publishing
• Knowledge of expense reports
• Ability to multitask in a fast-paced team environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Ability to handle sensitive and confidential information
• Ability to work remotely if necessary
• May require occasional overnight travel
• Should possess excellent written and verbal communication skills, demonstrate outstanding presentation and interpersonal abilities, react to change productively and be able to handle tasks as assigned

Physical Requirements

• This position requires frequent travel throughout the state of Georgia to conduct official school business. Candidates must possess a valid driver's license, maintain a clean driving record, and be comfortable with regular day trips and occasional overnight travel as needed. A reliable personal vehicle is required.
• While performing the duties of this job, the employee is frequently required to sit for extended periods of Employees are also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. Employees are occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.