Administrative Operations Assistant

Details:Posted: December 5, 2025Level: Management / Confidential (Professional 1) Hours: Full-time, 40 hours per weekClosing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, January 7, 2025.Location:CT State Community College185 Main Street, New Britain, CT 06051**This position is not remote**For more information about CT State Community College and the campus please visit Home - CT State CT State Community College Mission:Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.CT State Community College Vision:Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.CT State Community College Equity Statement:Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.Anticipated Start Date: February/March 2026Position Summary:Provide administrative support for the offices of one or more senior executives at a Campus or System office to contribute to the effective and efficient operation of those offices.Example of Job Duties:Under the direction of the Administrative Assistant or other administrative/supervisory position, the Administrative Operations Assistant is responsible for effective performance in these essential duties:Provide effective personal and telephone reception. These services often are performed in an office such as that of a Campus CEO or other senior executive staff. Callers and visitors frequently are those of important public office and their calls and visits require substantial sensitivity to the business nature of their contacts. A strong cordiality as representative of a senior executive leadership is expected of incumbents.Provide administrative support. The services cover a broad range of duties including the preparation of correspondence and reports in finished form; travel arrangements for staff; assembles meeting materials (charts, graphs, reports); and meeting coordination. This usually involves the use of word processing equipment and may require the use of multiple word processing software, including basic graphics packages. This may also include drafting of correspondence and memos for review and signature by the executives.Provide office management. The incumbent will maintain an inventory of supplies and equipment; order supplies as necessary; completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); and assist in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items). This may include the use and reconciliation of a purchasing card and the use of spreadsheets.Compile data and prepare reports. This may include gathering, organizing and preparing reports on a variety of information such as travel expenses, student enrollment, lists of alumni and benefactors and organizational data required by the executive.Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position.This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.Minimum Qualifications:A combination of experience and training in a professionally oriented office setting with two (2) or more years of administrative support experience.Incumbents are required to have demonstrated advanced knowledge and abilities in the following: Demonstrated ability to produce quality typewritten materials using word processing equipment and software.Demonstrated ability to meet personally and by telephone as a representative of the University System.Organizational skills to assure an orderly and efficient office operation.Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.).Preferred Qualifications:Associate’s degree in Business Administration, Higher Education Administration, Communications, or a related field.Experience working in a college or university environment, with familiarity in academic operations, student services, or administrative departments.Knowledge of FERPA guidelines and ability to maintain strict confidentiality.Experience with budgeting, procurement, or departmental financial processes.Salary & Benefits:Salary range; $53,532-$66,915 approximate annual. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity.We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. For more information, please visit our website at: CSCU - Human Resources - Future Employees.Application Instructions:To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.  Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit www.ct.edu/hr/jobs. Please note that CT State CC is currently unable to sponsor work visas. Applicants must be authorized to work in the United States on a full-time basis.Selection Procedure:Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.Background Screening:All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.Continuing Notice of NondiscriminationCT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups. For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, 860-612-7056 or jp-cardenas@ct.edu.CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.Powered by JazzHRkb60HzDDFX

Salary : $53,530 - $66,920