Executive and Booking Assistant

Connect Assistant Resource is partnering with a boutique luxury travel advisory firm to hire a highly organized, detail-oriented Executive & Booking Assistant. This full-time, in-office role supports the owner with both executive operations and high-level travel booking for discerning, high-net-worth clients.

In this role, you’ll:

Provide executive support by:

• Managing the owner’s calendar, emails, meetings, and priorities
• Preparing reports, proposals, and organized client materials
• Maintaining office systems and assisting with client communication

Support travel coordination by:

• Researching and booking luxury hotels, flights, transportation, and experiences
• Building multi-stop itineraries and managing confirmations and documentation
• Invoicing bookings (SION) and quoting travel insurance
• Handling last-minute changes with calm, proactive problem-solving

Aid client service by:

• Communicating itinerary updates and preparing detailed travel packets
• Maintaining client profiles and preferences
• Providing concierge support, including reservations, gifts, special requests, and VIP arrangements

We’re looking for someone who is:

• Exceptionally organized with strong attention to detail
• A polished, proactive communicator who anticipates needs
• Steady under pressure and comfortable managing multiple deadlines
• Tech-savvy and quick to learn new systems
• Warm, service-minded, and professional

Minimum qualifications for this role include:

• Strong written and verbal communication skills
• Proficiency with Google Drive and comfort learning new platforms
• Professionalism, confidentiality, and reliability
• Flexibility for occasional evening or weekend needs

Preferred qualifications:

• Experience in luxury travel or hospitality
• Familiarity with booking or GDS systems
• Comfort with project management tools
• Experience with Canva or email marketing platforms

In return for these qualities and experience, the company offers a pay range of $19–$21 per hour, depending on experience, along with 80 hours of PTO annually. The role also includes travel perks, professional development opportunities, and valuable industry experience.

To apply, please submit your cover letter, resume, and three professional references.