Copy Clerk

CONNALLY INDEPENDENT SCHOOL DISTRICT

JOB TITLE: Copy Clerk                                                           WAGE/HOUR: Exempt/Professional
REPORTS TO: Campus Principal                                           PAY GRADE: 2
DEPARTMENT: Elementary/Secondary                                  DAYS: 187

ROLE AND PURPOSE:
Under general supervision the Copy Clerk is responsible for providing efficient and accurate copy and print services
within a fast-paced office environment. Support the administrative team by duplicating and reproducing documents,
reports, and other materials as requested. The Copy Clerk will need to demonstrate strong attention to detail,
excellent organizational skills, and the ability to work independently and collaboratively to meet deadlines. This
position requires proficiency in operating copy machines, printers, and related equipment, as well as basic computer
skills.

QUALIFICATIONS:
Education/Certification:
- High school diploma or equivalent; additional certifications or vocational training in copy/print
  services is a plus.

Experience:
- 1 to 3 years of work experience

SPECIAL KNOWLEDGE/SKILLS:

- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other
   relevant software applications.

MAJOR RESPONSIBILITIES AND DUTIES:

- Perform copy and print tasks according to established procedures, ensuring high-
  quality reproductions of documents, reports, and other materials.
- Maintain and operate copy machines, printers, and related equipment, including
  troubleshooting minor issues, performing routine maintenance, and ordering supplies as needed.
- Organize and prioritize copy and print requests, ensuring timely completion and delivery
  to appropriate departments or individuals.
- Review documents for accuracy, completeness, and legibility before reproducing them,
  taking appropriate measures to correct any errors or deficiencies.
- Follow confidentiality protocols to safeguard sensitive and confidential information during
  the copying and printing process.
- Handle incoming and outgoing mail, including sorting, distributing, and preparing materials
  for shipment
- Assist with document filing, archiving, and record keeping ensuring easy retrieval and
  maintenance of records.

- Collaborate with colleagues and provide excellent customer service to address inquiries,
  clarify copy/print requests, and resolve any issues or concerns.
- Maintain an organized and clean work area, including ensuring proper storage and disposal
  of printed materials and supplies.
- Stay updated on industry trends, new technologies, and best practices related to copy and
  print services, recommending improvements or enhancements as appropriate.
- Performs other job-related duties as assigned.

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

- Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
- Posture:  Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending,
  pushing/pulling, and twisting.
- Motion:  Frequent repetitive hand motions, including keyboarding and use of mouse; occasional
  reaching.
- Lifting:  Occasional light lifting and carrying (less than 15 pounds).
- Environment:  Works in an office setting; may require occasional irregular and/or prolonged
  hours.
- Attendance:  Regular and punctual attendance at the worksite is required for this position.
- Mental Demands:  Maintains emotional control under stress; works with frequent interruptions.

APPROVED: Human Resources Department May 2026