What are the responsibilities and job description for the Administrative Assistant position at Congregation Mishkan Israel?
Company Description Congregation Mishkan Israel is a diverse Reform Jewish community committed to transforming lives and the world through prayer, learning, and social action rooted in Tikkun Olam (repairing the world). The congregation focuses on sustaining Jewish culture and heritage by fostering engagement with God, Torah, and communal values. Members are encouraged to participate in worship, study, and programs that provide inspiration, connection, and support. The community emphasizes inclusion, lifelong learning, and shared responsibility, creating a welcoming environment for individuals and families.
Role Description The Administrative Assistant will provide day-to-day administrative and clerical support to ensure smooth operations of the synagogue office. Responsibilities include managing phone calls, responding to email inquiries, greeting visitors, and maintaining calendars for clergy and leadership. The role involves preparing and formatting documents, managing records and filing systems, assisting with membership and event coordination, and supporting communications such as newsletters and announcements. The Administrative Assistant will collaborate with staff and lay leaders, handle routine office tasks, and help facilitate a welcoming environment for congregants and guests. This is a full-time, on-site role located in Hamden, CT.
Qualifications
Role Description The Administrative Assistant will provide day-to-day administrative and clerical support to ensure smooth operations of the synagogue office. Responsibilities include managing phone calls, responding to email inquiries, greeting visitors, and maintaining calendars for clergy and leadership. The role involves preparing and formatting documents, managing records and filing systems, assisting with membership and event coordination, and supporting communications such as newsletters and announcements. The Administrative Assistant will collaborate with staff and lay leaders, handle routine office tasks, and help facilitate a welcoming environment for congregants and guests. This is a full-time, on-site role located in Hamden, CT.
Qualifications
- Candidates should possess strong Administrative Assistance and Clerical Skills to manage office operations, documentation, and record keeping.
- Candidates should possess Executive Administrative Assistance skills to support scheduling, calendar management, and coordination for clergy and leadership.
- Candidates should possess effective Communication and Phone Etiquette skills to interact professionally with congregants, visitors, and vendors.
- Proficiency with office software (e.g., word processing, spreadsheets, databases, email platforms) and comfort learning new systems.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a busy environment.
- Ability to work collaboratively with staff, lay leaders, and community members, while maintaining confidentiality and professionalism.
- Interest in or familiarity with Jewish communal life, holidays, and traditions is beneficial but not required.
- High school diploma required; additional education or experience in administrative or nonprofit settings is a plus.