What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Congregation B'nai Jehoshua Beth Elohim (BJBE)?
Job Requirements
- Provides timely and accurate administrative support to professional team including: calendar management, prioritizing inquiries and requests, troubleshooting conflicts with little guidance, accurately drafting letters and documents, collecting and analyzing information, initiating meetings and making recommendations to ensure a smooth day-to-day operation.
- Answer phones and greet visitors with a friendly customer service approach.
- Proactive self-starter who is flexible, organized and extremely, adept at multi tasking while working in a fast-paced, constantly evolving work environment.
- Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community.
- Highly emotionally intelligent; must intuitively understand professional boundaries , discretion, and confidentiality.
- Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff.
- Ability to implement and oversee systems with meticulous attention to detail; ability to work independently; resourceful and takes initiative even when given minimal direction.
- Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs your full attention.
- Detail-oriented with excellent organization and time management skills, as well as an instinct for troubleshooting and problem solving.
- Excellent written and verbal skills
- Expert level proficiency in Microsoft office and Google Suite and experience with data management software, and / or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly.
- 3-5 years experience preferred.
Reports to: Executive Director
Job type: Full Time (M-Th: 9-5; Friday: 9-4)