Operation Assistant

Here are the job details for your review:

Job Title: Operational Assistant

Job Location: 4455 Atherton Drive Salt Lake City UT USA 84123

Pay Rate: $23.00 /hr. on W2

Shift Hours: 8:00AM - 5:00PM (Mon-Fri)

Duration: Temp To Hire

Job Summary

The Operational Assistant position will serve in a front facing capacity to customers, employees, and other visitors while maintaining a hand in other vital administrative duties. This position will also provide day to day administrative support for the Human Resources department. The position requires someone who possesses a friendly and outgoing personality, and a strong ability to multi-task.

Essential Duties & Responsibilities

• Operational support:

• Greet and assist corporate visitors (customers, employees, and other visitors) at front desk reception area

• Provide general administrative duties such as scanning documents, sorting and dispersing mail

• Arrange conference calls, meeting logistics, conference room reservations, and training required by department as needed

• Design and create presentations, reports, and newsletters, etc. on behalf of the Plant using various mediums such as PowerPoint and desktop publishing computer software

• Employee ID badge maintenance (creation, replacement, and access)

• Answering and fielding calls from the front reception to the appropriate parties.

• Role in emergency response process

HR/Payroll support:

• Assist with staffing and communication with various agencies

• Schedule candidate interviews

• HRIS data administration

• Employee onboarding

• Responding to employee inquiries

• Maintain employee files (create new hire files, add documents to existing files, and clean up as necessary)

• Assist HR with new hire orientation by compiling welcome packets, reserving rooms, ordering lunches and coordinating calendars with required parties

• Assisting/Supporting HR staff with various projects as they arise

• Process E-Verify and notify HR with any non-matches

• Assist with the coordination of all employee related activities, such as training, health fairs, general meetings, employee recognition program, holiday and special events, etc.

• Responsible for the maintenance of all employees related bulletin boards to ensure compliance and up to date information

• Set up employees in timekeeping system

• Assisting with LMS (Learning Management System) follow-up and assisting employees with any login troubleshooting to the ICU Medical portal and payroll system

• Support and coordination as it relates to established community relationships (setting up community events and partnerships)

Knowledge, Skills & Qualifications

• Maintain a high level of confidentiality when dealing with sensitive employee information

• Completes work with limited degree of supervision

• Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint)

• Strong teamwork, interpersonal, and organizational skills

• Effective oral and written communication skills

• High degree of initiative and demonstrated ability to work with frequently changing priorities and a strong attention to detail

• Ability to be flexible; willing to take assignments within different areas of the company

• Work on special projects as they arise

Education and Experience

• High School Diploma or equivalent GED required

• Bachelor’s degree with a focus in HR preferred

• Previous experience as a HR Administrator or Intern preferred

Salary : $23