Student Information Systems Coordinator

Purpose Statement

The job of Student Information Systems Manager is done for the purpose/s of managing all parts of the student information and enrollment database systems; providing instruction and advice to system users; analyzing problems and issues related to the Student Information System and related software; coordinating usage among all system users; producing a wide variety of statistical reports; and serving as amember of the Executive Leadership Team.

This job reports to Chief Executive Officer

Essential Functions

• Administers Student Information System and enrollment system security (e.g. authorization, access,passwords, etc.) for the purpose of regulating access to the system and ensuring confidentiality ofstudent records.
• Designs report options and/or database applications managing the essential functions of the system forthe purpose of providing personnel with information customized to their specific needs.
• Develops and prepares materials for the purpose of providing instruction and reference for all users of the system.
• Identifies issues related to student information and enrollment systems and software applications for the purpose of diagnosing and resolving user problems.
• Manages connections to the system and enrollment system software for the purpose of ensuring structures are in place for accurate and timely data flow and access.
• Participates in and/or facilitates meetings, trainings, and workshops including Executive Leadership
• Team and Board meetings for the purpose of communicating student information system data, use of the system and peripheral capabilities, and/or accommodating district goals.
• Provides training for network site staff on the use of student information systems (e.g. new applications, upgrades, updates, etc.) for the purpose of ensuring proper and efficient use of system.
• Responds to inquiries relating to computer hardware and/or software applications (primarily studentinformation, enrollment, and attendance software) for the purpose of resolving problems and supporting site and network users.
• Responds to user requests for a variety of report options (e.g. assessment information, attendance, enrollment, etc.) for the purpose of disseminating information to appropriate parties.
• Transfers data from the enrollment system into the Student Information System for the purpose of ensuring availability of needed information for state and federal reporting.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet
changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; analyzing data; conducting meetings; and diagnosing technology platform system malfunctions.

KNOWLEDGE is required to perform advanced math; read technical information, compose a variety ofdocuments, and/or facilitate group discussions; and solve practical problems. Specific knowledgebased competencies required to satisfactorily perform the functions of the job include: current generation office software; codes/laws/rules/regulations/policies;current and emerging technology; methods of instruction and training; and
technology safety and security practices.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a variety
of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied
types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and
problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; establishing and maintaining effective working relationships;
communicating with persons with diverse technical knowledge and skills; maintaining confidentiality; and working with frequent interruptions.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; operating within a defined budget. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting,10% walking, 10% standing. This job is performed in a generally clean and healthy environment.

Experience: 

Job related experience within a specialized field is required in the field of computer information systems (a minimum of three years).

Education: Masters degree in job-related area.

Required Testing

Non Specified

Certificates and Licenses

None Specified

Continuing Education

None Specified

Clearances

Criminal Background Clearance

FLSA Status- Non Exempt