School Administrative Assistant

POSITION TITLE :School Administrative Assistant
REPORTS TO:Principal
 
POSITION SUMMARY: This position is responsible for general office administration
 

ESSENTIAL JOB FUNCTIONS include the following.  Other duties may be assigned.
 

Responsible for scheduling special events, field trips, transportation requests, maintenance work order requests, and other similar tasks

Plans for and provides orientation, transition, and school programs’ information to students, parents, and staff.

Create and maintain a welcoming and efficient front office that emphasizes
organization, professionalism, courtesy, flexibility, and teamwork

Maintain office services by organizing office operations and procedures; controlling correspondence, designing filing systems; and assigning and monitoring clerical functions.
Use proper telephone etiquette and direct calls appropriately to school staff
Provide needed assistance and communicate effectively with principal and all school staff

Be attentive, patient and fair with students
Treat parents as valued and respected customers
Be knowledgeable about Confluence Academies and the school community; befamiliar with key Confluence Academies personnel, school board of directors and/or district personnel

Maintain records for the student activity fund and coordinate related activities
Serve as coordinator for enrollment and recruitment
Assist the Principal with projects as needed
Serve as the campus administrator for placement of substitutes
Collects and distributes daily announcements
·Assist in processing purchases orders

·Answer phones and assist students, parents, teachers and visitors.

·First Responder

·Assist in the enrollment process

·Other duties as assigned by the Principal

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:  High school diploma or equivalent, plus three (3) years’ experience in a campus or school setting.

Certification:  Not required.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  The position requires meeting deadlines, interacting with the public and staff, irregular or extended work hours.  The employee is responsible for safety, well-being, and work output of him/herself.  Must be able to meet demands from several people at one time.