Staff Accountant

About the Position

We are seeking an organized, dependable, and detail-oriented Part-Time Staff Accountant to join our team in Medford, Oregon.

Our company operates and manages a diverse group of businesses and investments, including commercial real estate properties, a senior living community, retail and service businesses and other multi-owner entities.

This position will primarily be responsible for supporting the accounting and financial processes across multiple companies, business entities and ownership structures, along with some additional office and property management support.

This is an excellent opportunity for an experienced accounting professional who focuses on attention to detail, takes pride in accuracy, is inquisitive and analytical, takes ownership of responsibilities and enjoys working in a fast-paced, small business environment, across multi-entity operations.

The successful candidate will be able to work independently while also communicating and collaborating well with our CFO, ownership, management team, vendors and other employees.

Schedule

This is a 24-hour-per-week position, generally scheduled as four 6-hour days per week.

The regular schedule will be established with management based on the needs of the business. The position is expected to have a consistent weekly schedule (generally Monday – Thursday 8:00 am – 2:00 pm), with some flexibility from time to time to accommodate month-end close, payroll, financial reporting, or other accounting deadlines.

Key Responsibilities:

* Maintain accurate accounting records for multiple business entities, properties and ownership groups

* Process accounts payable and accounts receivable

* Perform monthly bank, credit card, and other account reconciliations

* Maintain and reconcile general ledger accounts

* Assist with preparation of monthly financial statements and management reports, including journal entries, accruals, and variance analysis

* Assist with month-end and year-end closing procedures

* Prepare and maintain accurate supporting schedules and accounting documentation

* Assist with preparation and documentation of monthly partner/owner distributions

* Prepare and manage tenant accounts, including billings, payments and security deposits

* Monitor accounts payable, accounts receivable, invoices, and cash balances

* Review invoices for appropriate coding, documentation support, approval, and allocation

* Manage regulatory filings and payments

* Assist with CAM and operating budgeting, annual CAM reconciliation, entity forecasting, and cash-flow reporting

* Assist with payroll processing and payroll-related accounting

* Assist with property-level financial reporting and expense tracking

* Assist with tax, insurance, audit, and other financial information requests

* Identify discrepancies or unusual transactions and assist with resolving them

* Maintain strict confidentiality of financial, employee, resident, tenant, and company information

* Maintain internal controls and documentation; ensure compliance with company policies.

Property Management & Office Administration

While accounting will be the primary focus of this position, the Staff Accountant will also provide limited administrative support to the company's property management and business operations.

Responsibilities may include:

* Assisting with tenant and vendor correspondence, including answering phone calls and office visits

* Maintaining organized property and lease-related records

* Assisting with vendor invoices and documentation

* Helping to track property-related expenses and projects, including capital improvements vs. operating expenditures

* Assisting with certificates of insurance, vendor records, and other property documentation

* Providing general administrative support to management as needed

* Assisting with special projects involving the company's real estate and operating businesses

Occasional Marketing Support

Marketing and social media will be a secondary responsibility of this position and will not be the primary focus.

Occasional responsibilities may include:

* Assisting with basic social-media posts and scheduling

* Gathering photographs, announcements, and other content

* Assisting with promotions, events, and community activities

* Helping maintain accurate online business information

* Supporting management with occasional marketing projects

Qualifications:

* 3 years of accounting experience, preferably in retail, commercial real estate, or multi-entity operations.

* Experience with full-cycle accounting or substantial hands-on accounting responsibilities

* Solid understanding of general ledger accounting, reconciliations, A/P, and A/R

* Proficiency with Microsoft Excel (pivot tables, vlookup and xlookup functions, sumif functions, etc.) and other MS Office products

* Knowledge of property management accounting software is a plus (Rent Manager, Yardy, etc.)

* Experience with payroll processing is a plus

* Familiarity with social media, Canva, Facebook, Instagram or other tools is a plus

* Strong attention to detail, and problem-solving skills

* Ability to multi-task, prioritize, and work independently as well as part of a team

* Strong written and verbal communication skills

* Professional judgment and discretion when handling confidential information

Join us to be part of a vibrant team where your accounting expertise drives operational excellence! We value proactive problem-solvers who thrive in collaborative environments and are eager to grow their careers within the finance sector.

What We Offer:

* Competitive salary ($25- $30 per hour) commensurate with experience

* Paid time off and holiday schedule

* A supportive team environment with opportunities to grow across finance and operations based on interests, ability and performance

* A dynamic, multi-entity company with a family-like culture and a focus on internal promotion

To Apply:

* Please submit your resume and a brief cover letter outlining your relevant experience and why you’d be a good fit for our team

* Include your salary expectations and availability

We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Pay: $32,000.00 - $40,000.00 per year

Benefits:

• Health insurance
• Paid time off

Experience:

• Accounting: 3 years (Required)
• Bookkeeping: 4 years (Required)

License/Certification:

• degree or substantial accounting/bookkeeper experience (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $32,000 - $40,000