What are the responsibilities and job description for the Personal & Executive Assistant (Confidential) position at Confidential?
Personal & Executive Assistant (Confidential Opportunity)
Center City Philadelphia
About the Opportunity
A private individual is seeking a highly organized, discreet, and dependable Personal & Executive Assistant to provide both professional and personal support in a dynamic, fast-paced environment based in Center City Philadelphia. This is a long-term opportunity for someone who enjoys creating structure, anticipating needs, and helping day-to-day operations run seamlessly.
The ideal candidate is proactive, adaptable, and solutions-oriented with a calm, low-ego approach. This role requires a high level of trust, discretion, and flexibility while supporting a busy principal across a variety of responsibilities.
Schedule
- Monday–Friday, 8:30 AM – 5:30 PM (primarily in-person)
- Occasional flexibility outside standard hours as needed
Key Responsibilities:
Executive & Administrative Support
- Manage complex calendars, scheduling, and appointments
- Organize and maintain email communications and inbox management
- Coordinate meetings, reservations, and general administrative tasks
- Assist with ongoing projects and day-to-day operational support
Personal & Household Coordination
- Coordinate vendors, household services, and property maintenance
- Assist with errands, returns, shopping, and personal logistics
- Oversee upkeep and coordination for multiple residences as needed
- Manage vehicle appointments, servicing, and related logistics
- Support occasional family-related coordination
Travel & Logistics
- Arrange and manage business and personal travel
- Prepare organized itineraries and travel materials
- Assist with logistics planning for additional travelers when needed
General Support
- Handle a wide range of ad hoc requests with professionalism and efficiency
- Anticipate needs and proactively problem-solve
- Help maintain organization and operational flow across both personal and professional priorities
Qualifications:
- Previous experience supporting C-suite executives, high-net-worth individuals, private households, or family offices strongly preferred
- Proven ability to operate with discretion and confidentiality in high-touch environments
- Strong organizational, communication, and multitasking skills
- Self-starter with strong follow-through and sound judgment
- Comfortable balancing shifting priorities in a fluid environment
- Valid driver’s license and reliable transportation required
Ideal Candidate
- Trustworthy, polished, and approachable
- Highly resourceful and adaptable
- Detail-oriented without being overly rigid
- Comfortable operating independently with minimal oversight
- Thrives in a hands-on support role and enjoys being helpful
Additional Notes
This is not a traditional corporate executive assistant role. The position requires someone comfortable supporting both business and lifestyle needs in a highly personalized environment. The right candidate will be flexible, proactive, and motivated by helping create ease and organization behind the scenes.