What are the responsibilities and job description for the Office Services Coordinator position at Confidential?
As the Coordinator for our New York office, you will play a pivotal role in ensuring the smooth and efficient operation of our workspace. You will be responsible for a wide range of administrative and organizational tasks that contribute to the overall productivity and harmony of our office environment.
The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.
Office Administration: Manage the day-to-day operations of the office, including but not limited to, coordinating office supplies, equipment maintenance, and maintaining a clean and organized workspace.
Reception and Front Desk: Act as the first point of contact for visitors and employees, welcoming guests, answering phone calls, and addressing inquiries in a professional and courteous manner.
Calendar Management: Assist in scheduling appointments, meetings, and conference room bookings, while ensuring that all resources are utilized effectively.
Mail and Package Handling: Receive and distribute mail and packages, as well as manage incoming and outgoing shipments, ensuring they reach the intended recipients promptly.
Vendor and Supplier Liaison: Manage relationships with office vendors and suppliers, ensuring timely payment of invoices and overseeing contracts.
Data Entry and Record-Keeping: Maintain and update office databases, records, and files, keeping them organized and accessible.
Health and Safety Compliance: Monitor and maintain office safety standards, ensuring compliance with health and safety regulations.
Assist with Special Projects: Support various teams and departments with ad-hoc tasks and projects, as needed.
Qualifications
- Experience with administrative and clerical work Proficiency in Microsoft Office suite
- Strong communication skills
- Strong ability to multitask
- Friendly and upbeat demeanor
- Great customer service
