What are the responsibilities and job description for the Executive & Personal Assistant position at Confidential?
We are seeking a highly organized, discreet, and proactive Executive & Personal Assistant to provide comprehensive support across both professional and personal matters. This role blends traditional executive support with personal administrative assistance, financial coordination, and occasional household management.
This is more than a traditional EA role—it’s a trusted right-hand position blending executive support, personal administration, financial coordination, and light household oversight. You’ll thrive here if you enjoy solving problems, staying ten steps ahead, and operating with a high level of judgment and confidentiality.
This is a long-term, relationship-driven role requiring a high level of professionalism, discretion, and sound judgment in handling sensitive financial and personal matters.
What You’ll Do
- Act as a trusted gatekeeper and representative, managing communications and protecting executive time
- Own calendar, travel, and meeting coordination, including follow-ups and key priorities
- Handle financial and administrative tasks, including invoices, documentation, and coordination with advisors
- Support personal, household, and property logistics, including scheduling, vendors, and special requests
- Lead research and problem-solving, sourcing vendors and handling complex, non-routine tasks end-to-end
- Build and maintain organized systems for records, information, and documentation
- Operate as a true “second brain”, anticipating needs, tracking details, and ensuring nothing falls through the cracks
What We’re Looking For
- 5 years of experience as an Executive Assistant, Personal Assistant, or similar role
- Exceptional organizational and time management skills
- High discretion and sound professional judgment
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Resourceful, proactive, and solutions-oriented mindset
- Comfortable handling both professional and personal tasks
- Strong research and information management skills
- Proficiency with common office software and digital tools
- Occasional travel may be requested to assist with business trips, industry events, or administrative coordination while traveling
- Travel is expected to be limited and intermittent, generally not exceeding several weeks per year
- Must be located within reasonable proximity to the Boston area
EOE