What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Confidential?
This individual will assist the CEO with routine and advanced administrative tasks. We are looking for a driven Executive Assistant with real estate experience. The ideal candidate is analytical, a quick learner, meticulously organized, and thinks creatively while providing efficient administrative duties in a busy office environment.
Key Responsibilities:
- Act as an administrative liaison among executives, management and other external business contacts in a fast-paced environment, displaying excellent communication and verbal skills.
- Assist in negotiating property acquisitions, proofread and review of legal documents that include sales agreements, comparable valuations, and other documents associated with transactions involving property and loan purchases.
- Network and interact with external business contacts including brokers, real estate companies, banks, lawyers, mortgage companies and/or title companies, etc.
- Must be able to follow-up and follow-through on work assignments.
- Assist with coordination, planning, and tracking of projects to ensure deadlines are met.
- Help conduct real estate research using the internet, mortgage and property loan information, title/lien search or other sources and provide a synopsis of the results.
- Assist the CEO with daily duties such as scanning, emailing, proofreading legal documents, creating reports, general correspondence, scheduling meetings, travel arrangements, and additional office duties as assigned.
Qualifications:
- Three to five years of high-level executive administrative experience.
- Bachelor’s degree (preferred).
- Experience in real estate investment helpful, mortgage loan industry, and or in environments focused on consumer finance or acquisition of property and mortgage loans.
- Strong analytical skills, excellent customer service, and professional phone etiquette.
- Strong attention to detail in areas of spelling, grammar, punctuation, and proofreading.
- Ability to multi-task and prioritize projects and deadlines while remaining flexible to change.
- Must have a high degree of urgency, responsiveness, and be open to new ideas and eager to grow.
- Type 60 wpm.