Executive Assistant- Receptionist

Executive Assistant-Receptionist

Location: Swedesboro, NJ

About the Job

This is your opportunity to lead, influence, and innovate. You’ll partner with leaders across the plant, coach employees and bring new ideas to life. If you’re energized by continuous improvement, the ability to make a difference, being part of a dynamic team of leaders, and working for an employer of choice - then this with role is for you!

Duties & Responsibilities

• Answering, screening, and transferring incoming phone calls
• Receiving and directing visitors and clients
• Monitor/double check proper coding for daily attendance of hourly staff against system reports
• Assist department heads in entering paper timesheets into system
• Travel reservations and arrangements for corporate visitors
• Consolidate weekly and monthly power point presentations from each Department manager for leadership
• Presentations
• Coordinating customer and supplier facility visits and ensuring all elements such as itineraries, meeting room setup, entertainment meals etc., are organized and successfully executed
• Ensuring the aesthetic presentation of the office, kitchen and meeting room areas are maintained at a high standard
• Maintain company auto/van log, reservations, keys and registration/insurance paperwork
• Performing general clerical duties including photocopying, fax, and mailing
• Resolving administrative problems and inquiries
• Opening, sorting, and distributing incoming correspondence
• Maintaining office supply inventories, as well as the marketing and culinary storage areas
• Recording and publishing meeting minutes
• Using discretion and confidentiality in handling management matters
• In conjunction with department managers, producing the Company newsletter
• Coordinating maintenance of office equipment
• Coordinating and maintaining records for key cards
• Performs other duties as assigned within scope and ability

Requirements/Education/Experience/Skills)

• High School Diploma required; associate or bachelor's degree in business or related field
• 3 – 5 years of experience in an administrative role
• Strong communication skills both verbal and written
• Strong Microsoft Office skills specifically Word, Excel, Outlook, & PowerPoint
• Fluent in English (speaking/writing/reading), bilingual
• Ability to problem solving
• Self-started, able to take tasks and run with them
• Detail oriented

Skills & Knowledge

• Computer skills and knowledge of relevant software
• Knowledge of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management

What Sets Us Apart

• Established Food Industry Corporation with multiple US locations
• Stability of a Family-Owned Company for the last 40 years
• Global opportunities across a fast-growing international corporation
• A true family environment where people care - about the work and each other
• A high-energy, collaborative, team‑driven culture focused on Customer Service, Employee Safety and Product Quality

Employee Benefits

• Competitive Compensation Plans
• Comprehensive Insurance Benefits
• Robust 401K Plan
• Employee Development, Continuing Education, Tuition Reimbursement
• Generous Paid Time Off
• Community Involvement Opportunities
• Company Store to purchase our meat at discounts for your family
• Myriad of additional employee discounts (cell phone, hotels, airfare, Broadway shows/event tickets etc.)
• Employee Events and Recognition Programs

Salary Range: $65k-$70k annually

This range represents the expected base salary rate for this position. Actual compensation will depend on experience, skills, and other factors. This role is eligible for a comprehensive benefits package including health insurance, retirement plans, and paid time off.