What are the responsibilities and job description for the Accounting and HR Operations Coordinator position at Confidential?
Accounting & HR Operations Coordinator
Location: Southeast Missouri
Department: Accounting / Business Operations
Employment Type: Full-Time
Position Overview
We are seeking a dependable, detail-oriented Accounting & HR Operations Coordinator to join our Accounting Department and support our construction operations.
This is a hands-on position with responsibilities across accounting, billing, project administration, and human resources. The position works closely with our accounting team, project managers, field personnel, and company leadership to help ensure accurate billing, proper job setup, timely collection of receivables, and efficient administration of employee records.
We welcome candidates with an accounting or business degree as well as experienced candidates who have developed strong accounting skills through practical work experience. A degree is preferred but not required.
Key ResponsibilitiesAccounting & Billing
- Prepare Time & Material (T&M) billing
- Prepare billing for small contract projects
- Perform Accounts Receivable follow-up and collections
- Set up new jobs in the accounting/ERP system
- Manage and maintain applicable sales tax exemption documentation
- Assist with job costing and other accounting functions as needed
- Maintain accurate and organized accounting records
HR & Employee Administration
- Set up new employees and process employee terminations
- Process new-hire paperwork, including I-9, W-4, and applicable state forms
- Maintain accurate employee records and documentation
- Assist with general HR and employee administration
Project & Office Coordination
- Support initial project setup and related documentation
- Serve as a liaison between Accounting and Project Managers
- Provide accounting and administrative support to office and field personnel
- Assist with general Accounting Department responsibilities as needed
- Open and distribute mail and maintain organized records
Skills & Qualifications
- Strong attention to detail and commitment to accuracy
- Strong organizational and problem-solving skills
- Ability to manage multiple responsibilities and deadlines
- Clear written and verbal communication skills
- Dependable and able to follow assignments through to completion
- Comfortable working in a fast-paced, project-based environment
Education & Experience
- Associate's or bachelor's degree in Accounting, Business, Finance, or a related field preferred but not required
- Accounting, billing, bookkeeping, or similar business experience necessary
- Construction or project-based accounting experience is a plus
- HR or employee administration experience is a plus
- Familiarity with job costing is preferred
- Experience with accounting or ERP systems preferred
- Proficiency with Microsoft Office, including Excel
- Payroll processing is not a responsibility of this position
Why Join Us
- Established company with more than 50 years in business
- Stable, long-term employment opportunity
- Competitive compensation based on education and experience
- 100% company-paid family medical, dental, and vision insurance
- Professional, hardworking, family-friendly work environment
- Opportunity to gain experience across multiple areas of accounting and business operations
Compensation will be commensurate with education and experience.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person