What are the responsibilities and job description for the Payroll Specialist position at Confidential Priviately-Held Company?
Payroll Specialist
Full-Time | Iowa City, Iowa Corridor
Join a Family-Owned Company Where People Matter
Are you a payroll professional who thrives on accuracy, confidentiality, and providing exceptional support to employees? We are seeking a Payroll Specialist to join our team in the Iowa City, Iowa corridor.
As a family-owned and operated business, we believe our employees are the foundation of our success. We take pride in fostering a workplace culture built on integrity, teamwork, respect, and long-term relationships. If you're looking for an opportunity to make a meaningful impact while working in a supportive and people-focused environment, we'd love to hear from you.
Position Summary
The Payroll Specialist is responsible for the accurate and timely processing of multi-FEIN weekly and bi-weekly payroll processing while ensuring compliance with all applicable federal, state, and local regulations. This position serves as a trusted resource for employees and leaders, maintaining strict confidentiality and delivering exceptional customer service. The role will be on-site, Monday through Friday from 8:00AM to 5:00PM.
Essential Responsibilities
- Act as the main point of contact for all timekeeping and payroll related activities
- Ensures timeliness of weekly/bi-weekly timecard approvals for payroll processing
- Process multi-company and/or multi-state payroll accurately and on schedule
- Maintain payroll records, employee earnings, deductions, garnishments, and tax information
- Audit timesheets, payroll reports, and employee data to ensure accuracy
- Administer new hire, status change, and termination payroll processes
- Ensure compliance with wage and hour laws, payroll tax requirements, and company policies
- Coordinate with the HR Manager of any payroll-related benefit deductions and/or reconciliation activities
- Prepare and distribute payroll reports and analytics as requested
- Respond to employee payroll inquiries in a professional and timely manner
- Assist with year-end payroll activities, including W-2 processing and audits
- Partner with the HR, Accounting, and leadership teams to ensure payroll accuracy
- Maintain confidentiality of employee and company information at all times
- Support process improvement initiatives and identify opportunities to increase efficiency
Qualifications
- Associate's or Bachelor's degree in Accounting, Business, Human Resources, or related field preferred
- Minimum of 3 years of payroll processing experience required
- Advanced computer skills including but not limited to data entry, data processing, communication tools and payroll/HRIS software(s)
- Ability to explain systematic items/transactions such as base pay, taxes and overtime calculations is required
- Strong understanding of payroll laws, regulations, taxes, and compliance requirements
- Simultaneous payroll processing experience of separate/multiple entities or FEIN’s is preferred
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Exceptional attention to detail and organizational skills
- Strong analytical, problem-solving, and communication abilities
- Ability to handle sensitive information with discretion and professionalism
- CPP (Certified Payroll Professional) designation is a plus
- Must be able to pass pre-employment drug screen and background investigation
What We Offer
- Competitive compensation
- Comprehensive benefits package
- Paid time off and holidays
- Retirement savings opportunities
- Professional development and growth opportunities
- Stable employment with a respected, family-owned organization
- A collaborative and supportive team environment
Why Join Us?
For generations, our family-owned company has been committed to serving our customers, supporting our employees, and strengthening the communities where we live and work. We believe in treating people with respect, recognizing contributions, and creating an environment where employees can build rewarding careers.
If you are an experienced payroll professional who values accuracy, trust, and a team-oriented culture, we encourage you to apply.
Apply today and a recruiter will be in touch with you soon!
Benefits:
- 401(k)
- Dental insurance
- Dependent care reimbursement
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-the-job training
- Paid time off
- Prescription drug insurance
- Professional development assistance
- Profit sharing
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $45,348 - $58,605