What are the responsibilities and job description for the Human Resource Assistant position at Confidential Jobs?
Human Resource Assistant
New York City
Full-Time, Hybrid (In-office 3 days a week)
About Optima Partners
Optima Partners is a global, dynamic and growing consultancy dedicated to serving the financial industry. Committed to excellence, we value our employees and strive to create a positive, collaborative and inclusive work environment. As we continue to expand, we are seeking a talented and motivated individual to join our HR team as an HR Assistant.
Website: https://www.optima-partners.com/index.html
Job Overview
As an HR Assistant at Optima Partners, you will play a vital role in supporting the daily functions of the Human Resources department. This position is ideal for someone who is proactive, highly organized, and passionate about creating a great employee experience. You will contribute to HR operations and help maintain an efficient, well-stocked and welcoming office environment.
Key Responsibilities
- Assist with the recruitment process, including job postings, resume screening, and interview scheduling.
- Support the onboarding of new hires, ensuring a smooth and positive transition into the company.
- Maintain accurate and up-to-date employee records.
- Assist in preparing HR documents such as employment contracts and offer letters.
- Maintain US ADP PTO and Sick recording for employees for accuracy.
- Provide support in managing employee benefits programs.
- Respond to employee inquiries related to benefits and policies.
- Help ensure compliance with internal HR policies and external employment regulations.
- Coordinate and support internal social events and team-building activities.
- Assist in the planning and execution of performance management processes, including scheduling and tracking annual reviews and performance evaluation.
- Maintain organized records and timelines related to performance reviews, and ensure timely communication with managers and employees.
- Stay updated on HR-related legal and regulatory employment.
- Support resolution of employee questions and concerns.
- Contribute to fostering a respectful, inclusive, and collaborative workplace culture.
- Perform general administrative duties to support the HR team and broader office operations.
- Keep kitchen and conference room areas clean and organized on a regular basis.
- Monitor and restock office supplies to ensure necessary items are always available. Maintain and replenish kitchen supplies.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
- Experience with ADP HRIS system is not required but a plus.
- Strong interpersonal and communication skills.
- Excellent attention to detail and organizational ability.
- Proficient in Microsoft Office Suite.
- Ability to handle confidential information and discretion and professionalism.
How to Apply
If you’re enthusiastic about human resources, excited to grow with a fast-paced company, and enjoy supporting both people and operations, we’d love to hear from you. Please submit your resume for consideration.
Optima Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $75,000 - $85,000
