Contracts & Billing Specialist

Contracts & Billing Administrator

About the Opportunit

yJoin a well-established, nationally recognized organization that is a leader in providing design, equipment, and supply solutions for commercial foodservice and hospitality clients. With a long-standing reputation for quality and innovation, this organization partners with customers across a variety of industries to deliver customized solutions from concept through installation

.Employees enjoy a collaborative culture that values integrity, accountability, customer service, respect, and excellence while offering opportunities for professional growth and long-term career development

.
Why You'll Love This Opportuni

• tyHybrid work environme
• ntComprehensive medical, dental, and vision insuran
• ce401(k) with company participati
• onTuition reimburseme
• ntPet and legal insurance optio
• nsPaid community service d
• ayEmployee recognition and award progra
• msProfessional development and certification opportuniti

es
Position Summ

aryThe Contracts & Billing Administrator plays a critical role in supporting contract administration and billing operations for commercial projects. This position is responsible for ensuring contract documentation is accurate, billing is processed efficiently, and customer requirements are met throughout the project lifecyc

le.The ideal candidate is detail-oriented, organized, and enjoys working cross-functionally to support both internal teams and external clients. Experience with Vendor Management Systems (VMS) and ERP systems such as Navision or JD Edwards is highly valu

ed.
Key Responsibili

• tiesMaintain and organize contract documentation, ensuring accuracy and completen
• ess.Review contracts to identify key terms, billing requirements, and project milesto
• nes.Process customer invoicing, including standard, drop-ship, and AIA bill
• ing.Ensure invoices comply with contractual agreements and client expectati
• ons.Maintain billing and contract data within ERP systems and perform reconciliati
• ons.Generate reports and assist with data analysis as nee
• ded.Utilize Vendor Management Systems (VMS) to manage vendor compliance and contract activ
• ity.Collaborate with vendors, project teams, accounting, and operations to resolve billing and contract questi
• ons.Identify opportunities to improve workflows and increase departmental efficie

ncy.
Qualifica

• tions2 years of experience in contracts administration, billing, project accounting, or a related f
• ield.Experience with JD Edwards (JDE) prefe
• rred.Experience in the construction or construction services industry is a
• plus.Strong proficiency in Microsoft Office, particularly E
• xcel.Experience with ERP systems such as Navision is prefe
• rred.Excellent organizational, communication, and problem-solving sk
• ills.Strong attention to detail with the ability to manage multiple priori
• ties.Ability to work both independently and collaboratively in a fast-paced environ

• ment.
  
  Fu
• ll-timeHybrid s