Assistant Event Coordinator

Job Description: Assistant Event Coordinator

Position Overview

We are seeking a highly organized and energetic Assistant Event Coordinator to join our dynamic events team. The successful candidate will assist in planning, organizing, and executing events, ensuring seamless operations and a memorable experience for attendees. This role requires excellent communication, multitasking, and problem-solving skills, with a passion for delivering exceptional events.

Key Responsibilities

• Event Planning & Support:
• Assist the Event Coordinator in planning and organizing events, including corporate meetings, conferences, weddings, and other special occasions.
• Help develop event timelines, budgets, and schedules to ensure all aspects are well-coordinated.
• Logistics Management:
• Coordinate event logistics such as setup, registration, catering, transportation, and equipment.
• Prepare and distribute event materials (e.g., programs, signage, badges).
• On-Site Support:
• Provide hands-on support during events, ensuring smooth operations and addressing any issues that arise.
• Assist with attendee inquiries and resolve concerns promptly.
• Administrative Duties:
• Maintain accurate records of event details, including budgets, schedules, and contracts.
• Handle communications, such as emails, phone calls, and invitations.
• Post-Event Evaluation:
• Assist in gathering attendee feedback and preparing post-event reports.
• Contribute to the continuous improvement of event processes and strategies.
  

Qualifications

• High school diploma required; a degree in Event Management, Hospitality, or a related field is a plus.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work effectively under pressure.
• Proficiency in Microsoft Office Suite and event management software (preferred).
• Creative problem-solving and attention to detail.
  
  

Job Posted by ApplicantPro