What are the responsibilities and job description for the Accounting Technician II position at Conejo Valley Unified?
BASIC POSITION FUNCTION
Under general supervision, performs difficult and responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports; maintains accurate records and files; and performs related job class duties as assigned.
DISTINGUISHING CHARACTERISTICS BETWEEN RELATED CLASSES
Accounting Technician I is distinguished from Accounting Technician II in that incumbents in the latter class are responsible for independently performing complex and highly responsible duties in preparing, maintaining and reconciling the District's financial and accounting records requiring a broader and more in-depth understanding of applicable accounting standards, policies, processes and procedures. ESSENTIAL DUTIES/RESPONSIBILITIES: Utilizing appropriate financial or spreadsheet applications software to code, verify and post accounting and financial data to adjust, update and balance program accounts and related budgets; review, adjust and assure accuracy of journal entries for purchases, cash receipts and other financial transactions; audit assigned program accounts and related data, identify discrepancies and resolves errors within the scope of position authority and functional oversight. Research, compile, prepare and distribute financial reports for assigned program functions; including calculating and preparing income and expenditure projections and assisting in the development and preparation of assigned program budgets. Performs accounting functions and stays abreast of laws, policies and guidelines within an assigned area of responsibility, which may include: Input, audit and analyze student enrollment and attendance accounting data to assure accurate accounting in accordance with established policies and procedures and prepare District, County and State enrollment and attendance accounting records and reports, including preparing a yearly attendance calendar and instructions for student attendance reporting procedures for schools. Receive and review applications for the use of District facilities, determine facility use fees and issues permits by referencing established guidelines for requestor eligibility in accordance with Education Code, Board policies, and Civic Center regulations. Prepare invoices for facility use and assure payments are received in a timely manner; receive and account for facility payments and follow-up with organizations to obtain delinquent payments; issue receipts as needed; maintain related logs and records and prepare related reports; make bank deposits as assigned; and prepare related accounts receivable reports. Reviews and processes employee expense reimbursement requests for accuracy and compliance with District policy; identifies reimbursements that are not in compliance with established policy or that are incomplete and notifies appropriate parties. Serve as a technical resource to personnel and others concerning: 1) assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, transactions, budgets, issues, records, forms, practices, rules, regulations, policies, practices and procedures; 2) the use of facilities and fields; respond to inquiries and provide detailed information as requested including estimates for use of facilities. May assist with internal and external audits as required; provide technical information, data, records and assistance to internal and external auditors as requested. May collect, receive, code and verify incoming monies as assigned; check money totals against receipts and invoices to assure accuracy; prepare, reconcile and make bank deposits; balance and reconcile bank
OPTION I: High School Diploma or an equivalent supplemented by 24 units of college-level coursework, with at least 9 units in the field of Accounting, Finance, Business Administration or a closely related field; a minimum of two (2) years performing responsible financial or statistical record keeping and reporting analysis. Experience at a public school district is desirable.
OPTION II: Three years in a job class of Accounting Technician I or a comparable classification at Conejo Valley USD, performing progressively responsible duties/responsibilities.
Under general supervision, performs difficult and responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports; maintains accurate records and files; and performs related job class duties as assigned.
DISTINGUISHING CHARACTERISTICS BETWEEN RELATED CLASSES
Accounting Technician I is distinguished from Accounting Technician II in that incumbents in the latter class are responsible for independently performing complex and highly responsible duties in preparing, maintaining and reconciling the District's financial and accounting records requiring a broader and more in-depth understanding of applicable accounting standards, policies, processes and procedures. ESSENTIAL DUTIES/RESPONSIBILITIES: Utilizing appropriate financial or spreadsheet applications software to code, verify and post accounting and financial data to adjust, update and balance program accounts and related budgets; review, adjust and assure accuracy of journal entries for purchases, cash receipts and other financial transactions; audit assigned program accounts and related data, identify discrepancies and resolves errors within the scope of position authority and functional oversight. Research, compile, prepare and distribute financial reports for assigned program functions; including calculating and preparing income and expenditure projections and assisting in the development and preparation of assigned program budgets. Performs accounting functions and stays abreast of laws, policies and guidelines within an assigned area of responsibility, which may include: Input, audit and analyze student enrollment and attendance accounting data to assure accurate accounting in accordance with established policies and procedures and prepare District, County and State enrollment and attendance accounting records and reports, including preparing a yearly attendance calendar and instructions for student attendance reporting procedures for schools. Receive and review applications for the use of District facilities, determine facility use fees and issues permits by referencing established guidelines for requestor eligibility in accordance with Education Code, Board policies, and Civic Center regulations. Prepare invoices for facility use and assure payments are received in a timely manner; receive and account for facility payments and follow-up with organizations to obtain delinquent payments; issue receipts as needed; maintain related logs and records and prepare related reports; make bank deposits as assigned; and prepare related accounts receivable reports. Reviews and processes employee expense reimbursement requests for accuracy and compliance with District policy; identifies reimbursements that are not in compliance with established policy or that are incomplete and notifies appropriate parties. Serve as a technical resource to personnel and others concerning: 1) assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, transactions, budgets, issues, records, forms, practices, rules, regulations, policies, practices and procedures; 2) the use of facilities and fields; respond to inquiries and provide detailed information as requested including estimates for use of facilities. May assist with internal and external audits as required; provide technical information, data, records and assistance to internal and external auditors as requested. May collect, receive, code and verify incoming monies as assigned; check money totals against receipts and invoices to assure accuracy; prepare, reconcile and make bank deposits; balance and reconcile bank
accounts.
May performs a variety of administrative and clerical functions in support of department operations, including but not limited to opening and processing department mail; making conference room reservations; answering, screening and directing incoming calls and taking messages for department staff; ordering office supplies; and assisting administrative and clerical staff as needed.
Attend meetings, workshops and confederacies as assigned.
OTHER DUTIES:
Perform other job-related duties as assigned.
MINIMUM ENTRANCE QUALIFICATIONS:
Education/Experience
OPTION I: High School Diploma or an equivalent supplemented by 24 units of college-level coursework, with at least 9 units in the field of Accounting, Finance, Business Administration or a closely related field; a minimum of two (2) years performing responsible financial or statistical record keeping and reporting analysis. Experience at a public school district is desirable.
OPTION II: Three years in a job class of Accounting Technician I or a comparable classification at Conejo Valley USD, performing progressively responsible duties/responsibilities.
*Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.
Licenses/Certifications/Special Requirements
Valid California Class C Driver's License