What are the responsibilities and job description for the Safety Coordinator position at Concrete Strategies LLC.?
Safety Department Coordinator
Location: Lenexa, KS
Position Summary
The Safety Department Coordinator provides administrative and operational support to the Safety Department by managing personnel systems, staffing visibility, scheduling coordination, and departmental processes. This role serves as a central coordination point for the Safety Department, supporting leadership by ensuring alignment across teams, projects, and key initiatives while improving consistency, communication, and overall efficiency.
Personnel & System Coordination
- Support setup and alignment of safety personnel within company systems
- Maintain accurate personnel records, reporting structures, and staffing assignments
- Manage system access, distribution lists, and departmental directories
- Ensure alignment between staffing, project assignments, and internal systems
Executive & Department Support
- Manage calendars, travel, and scheduling for safety leadership
- Coordinate communication flow and route requests appropriately
- Prepare reports, summaries, and materials to support leadership decision-making
- Assist with executive reporting and dashboard preparation
Workforce & Project Visibility
- Track overtime and labor data in alignment with company policies
- Monitor project activity and personnel movement across teams
- Maintain visibility on staffing changes, schedules, and project coverage
Event & Program Coordination
- Support planning and execution of safety events, including the annual Safety Summit
- Assist with company-wide safety initiatives (e.g., Stand-Down Week, Safe Sound Week)
- Coordinate logistics, participation tracking, and travel arrangements
- Support recognition programs and engagement initiatives
Personnel Transition & Support
- Coordinate onboarding support and 30-60-90 day milestone check-ins
- Track training progress and communicate outstanding requirements
- Maintain organizational charts and contact directories
- Support alignment across onboarding, training, and leadership teams
Meeting & Communication Coordination
- Manage department-wide and leadership meeting logistics
- Maintain invites, agendas, and attendee lists
- Track action items and follow-ups to ensure accountability
- Support coordination of preconstruction and safety planning meetings
Process Improvement & Collaboration
- Identify opportunities to improve workflows and administrative processes
- Support cross-functional coordination across Safety, Operations, HR, IT, and Risk
- Collaborate with administrative teams across the organization to ensure consistency
Preferred Qualifications
- Experience in administrative, coordination, or operational support roles
- Strong organizational and communication skills
- High level of attention to detail with the ability to maintain accuracy across multiple systems and tasks
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficiency in Microsoft Office and ability to learn new systems
- Experience in construction or related industry preferred
Position Overview
This role functions as a central support hub for the Safety Department—ensuring the right people, information, and processes are aligned to support safe, efficient project execution.