Data Entry Clerk

We are seeking a detail-oriented and organized Data Entry Clerk / Administrative Assistant to join our team. This position is responsible for accurately entering and updating data for accurate job costing, assisting with administrative tasks, and providing general office support to ensure smooth daily operations.

• Accurately enter data into spreadsheets, databases, and internal systems
• Update and maintain records of financial transactions, job costs, invoices, and employee hours
• Review data for errors, missing information, or inconsistencies and correct as needed
• Maintain confidentiality of sensitive information

• Assist with accounts payable and credit card reconciliation by entering invoices and receipts
• Support payroll by tracking employee hours and comparing to schedules
• File and organize electronic and paper documents
• Schedule meetings, manage calendars, and answer phone calls as needed
• Draft and format letters, memos, and reports
• Support project tracking and communication between departments

• High school diploma or equivalent; associate’s degree or administrative certification a plus
• Proven experience in data entry, office administration, or a related field
• Proficiency with Microsoft Office Suite (especially Excel, Word, and Outlook)
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and handle confidential information
• Familiarity with accounting or payroll software is a plus, QuickBooks Desktop

• Monday to Friday, 8:00 AM – 5:00 PM (full-time)
• In-office position (or hybrid if applicable)