What are the responsibilities and job description for the Accounting Specialist position at Cona Elder Law?
About Us:
Cona Elder Law is a respected elder care law firm dedicated to serving the legal and financial needs of older adults and their families. We specialize in legal matters such as Medicaid planning, guardianships, estate planning, wills, trusts, and long-term care solutions. We are committed to providing compassionate, high-quality legal services with integrity and professionalism. We are seeking a detail-oriented Accounting Specialist to support our growing Finance and Billing Department.
Position Summary:
The Accounting Specialist will assist in a variety of general accounting functions, with a focus on accounts payable, accounts receivable, client billing, and financial record-keeping. The ideal candidate is organized, dependable, and has a strong understanding of accounting principles and office administration in a professional services environment.
Key Responsibilities:
- Assist with the client invoice process in accordance with firm policies and fee arrangements
- Record and code accounts payable transactions and prepare payment batches
- Receive, verify, and enter invoices into the accounting system
- Schedule and make payments to vendors via various methods (checks, electronic transfers, etc.)
- Compare vendor statements with company records to ensure accuracy and identify discrepancies
- Respond to vendor inquires, resolve billing discrepancies, and maintain positive relationships
- Maintain accurate files and up-to-date records of invoices, payments, and vendor information
- Assist with month-end and year-end closing procedures, including reconciling accounts payable balances
- Maintain organized financial records and ensure accuracy in the general ledger
- Reconcile bank and credit card statements monthly
- Assist with maintaining compliance documentation and financial audit preparation
- Ensure compliance with company policies and accounting regulations
- Assist with special projects, such as system conversions or process improvements
- Provide administrative support to the finance and billing team as needed
- All other duties as assigned
Qualifications:
- Associate’s degree in Accounting, Finance, or related field preferred
- 2 years of accounting or billing experience, ideally in a law firm or professional services setting
- Familiarity with billing software (e.g., Timeslips, Clio, or similar) and accounting platforms (e.g., QuickBooks)
- Strong proficiency in Microsoft Excel and Office Suite
- Excellent attention to detail and organizational skills
- Strong interpersonal and communication skills
- Ability to manage multiple tasks and deadlines with minimal supervision
- Experience with elder care or trust & estates law firms a plus
Physical Requirements:
- Sitting at a desk for long periods of time
Benefits:
- Competitive salary commensurate with experience
- Health, dental, and vision insurance
- 401(k) plan with firm match
- Generous paid time off and holidays
- Opportunity to work in a supportive and collegial work environment
Additional Perks:
- State-of-the-art gym with complimentary membership
- Interior Pickle Ball and Basketball Courts with on-site locker rooms and showers
- Interior Golf Center with simulator and putting green
- On-site Restaurant & Dining Area on lower level with Foosball and Shuffleboard Tables
- In-office Zen Room, for relaxing quiet time
- Charitable events and opportunities for community involvement
- Social events fostering a positive, engaging work environment
- Superb Firm Culture, a collaborative work environment, company outings, kitchen snacks, fresh fruit, coffee
- Centrally located, modern office building, beautiful contemporary offices, ample parking, convenient headquarters in Melville, Long Island