Accounts Assistant

Job Position: Accounts Assistant

About Us:

Con-Tra America Corp is a leading provider of shipping and logistics solutions, renowned for our innovation and commitment to excellence. As a fast-growing company, we are dedicated to providing best-in-class solutions to our clients, ensuring seamless end-to-end logistics support, and building long-lasting partnerships. Join us as an Accounts Intern and gain valuable hands-on experience in the world of accounting, working alongside a team of professionals who will help you develop your skills and grow your career.

Job Description:

We are seeking a motivated and detail-oriented Accounts Intern to join our Finance team. In this role, you will assist with key accounting tasks, help improve financial processes, and contribute to a project aimed at streamlining invoice discrepancies and enhancing automation using our ERP system. This internship will offer exposure to real-world accounting functions while allowing you to work closely with experienced professionals.

Key Tasks:

1) Reconcile Accounts:

Review and verify daily transactions.

Match bank statements with internal financial records to identify discrepancies and ensure accuracy.

Prepare reconciliation reports to support the month-end closing process.

2) Assist with Accounts Payable and Receivable:

Process invoices, ensuring accurate coding and timely payment approvals.

Follow up on outstanding receivables and resolve discrepancies with vendors and clients.

Maintain updated records of payments, receipts, and outstanding balances in the accounting system.

Project:

Developing a Cost Discrepancy Resolution System with Supplier Billing SOP and ERP Automation Integration

Objective: Identify recurring cost discrepancies in supplier invoices, create a Standard Operating Procedure (SOP) to minimize errors, and implement automation solutions using the existing ERP system to streamline billing and resolution processes.

Scope:

1. Analyze Data:

• Review supplier invoices and payments to identify frequent billing errors (e.g., incorrect amounts or quantities, illegit extra charges, etc.).
• Categorize these errors by type and supplier to pinpoint patterns and root causes.

2. Engage with Suppliers:

• Collaborate with key suppliers to understand their invoicing workflows and identify points of failure leading to discrepancies.
• Collect input from the Finance team on current inefficiencies and challenges in reconciling supplier invoices.

3. Develop an SOP Integrated with ERP Automation:

• Standardized invoice submission requirements (e.g., format, mandatory fields, timelines).
• Steps suppliers must follow to avoid common errors, ensuring compatibility with ERP automation tools.
• Internal validation processes, including automation checkpoints within the ERP system.
• Work with the ERP team to implement automation tools that:
• Validate invoices against pre-set rules (e.g., matching purchase orders with invoices).
• Automatically flag discrepancies and notify responsible parties.
• Log unresolved issues for follow-up and resolution.
• Ensure the SOP provides clear guidance for suppliers and internal teams on using the ERP tools effectively.

4. Monitor and Optimize:

• Monitor the system's performance and collect feedback to make necessary adjustments.
• Establish periodic reviews to update the SOP and automation processes based on evolving needs.

Expected Outcome:

• A measurable reduction in supplier billing errors and resolution times.
• Efficient and consistent invoice processing while moving through ERP automation.
• Improved collaboration with suppliers and a more organized, error-free invoicing system.
• Time savings for the Finance & Accounting team, allowing them to focus on strategic tasks.

Qualifications:

• Currently pursuing or recently completed a degree in Accounting, Finance, or related field.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel and other MS Office applications.
• Familiarity with accounting software is a plus.
• Attention to detail, strong organizational skills, and the ability to handle multiple tasks.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• A proactive attitude with a willingness to learn.

What We Offer:

• Real-world experience in accounting and finance.
• Training from experienced professionals.
• Exposure to industry-standard accounting principles.
• Opportunity to gain valuable insight into the workings of a fast-paced company.
• A collaborative and friendly work environment.
• Health 

Onsite location

220 Davidson Avenue, Somerset, New Jersey 08873, United States

Schedule Full-time - 40 hours per week 

Expected pay USD 40,000 per year

Benefits Paid sick leave – Paid time off – Health insurance provided 

Perks Career development

This job requires US work authorization