What are the responsibilities and job description for the Administrative Assistant-El Hogar position at Comunilife Inc?
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Prepares weekly occupancy and monthly reports, monthly program statistics, and other compliance reports as requested by the Program Director
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Maintain meeting minutes for staff, community, and interdisciplinary team meetings
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Provide front-line administrative support, including screening calls, responding to routine inquiries, and directing urgent matters appropriately
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Manage an organized electronic and paper filing system; record all contracts, proposals, program files, correspondence, documents, and reports
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Attends regular scheduled staff meetings and in-service/outside trainings
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Meets monthly for supervision with the Program Director
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Assists with the completion of resident lease renewals and annual certifications in collaboration with Program and Property Management
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Develops and distributes activity and staff schedules
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Assist with financial tracking: reconcile petty cash, process vendor invoices, and submit expense documentation in compliance with agency policies
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Monitor supply inventories and submit online purchase requisitions for program, office, and maintenance supplies with Program Director approval
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Uses a database to track client rent payments and arrears as requested by the Program Director
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Utilize Google Suite, Microsoft Office, and agency-approved platforms( e.g., AWARDS, Precoro, RealPage, GoCanvas, CARES) to enter, retrieve, and track program data
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Oversees client and agency activities and events in coordination with the Senior Program Director and other departments
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Bachelor’s Degree or High School Diploma/ GED with two years of administrative experience in the social service or housing setting.
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Prior experience in a supportive housing, healthcare, or social services environment strongly preferred.
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Bilingual, English/Spanish is preferred.
Salary : $17 - $18