What are the responsibilities and job description for the Subscription Document Specialist/Administrator position at Computershare and Careers?
Location: Louisville, KY - Hybrid
In this position, you’ll be based in the Louisville, KY office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our culture of flexible working.
We give you a world of potential
When you join this dynamic team as a Subscription Document Specialist you will enjoy a career, teamwork, flexibility and leadership you can trust to help accelerate your personal and professional goals.
The Subscription Document Specialist is a key role within the Alternative Investments (REIT) Team within the Special Issuance Group at Computershare. Under general supervision, supports the management team as a subject matter expert and specialist handing Capital Raise functions.
In this position, the individual will collaborate with business partners, internally and externally, e.g., Vendor, Relationship Management, Corporate Action, and Treasury teams. This position is regional within North America. The role has strict client deadlines that cannot be missed, as Computershare can realize a financial impact. The position is responsible for the oversight, escalations, and handling of multiple closing events across multiple clients worth millions of dollars for each event closing.
A role you will love
The Subscription Document Specialist manages subscription closing processes, including order reconciliation, quality checks, exception resolution, preparation of closing packages, and ensuring accurate delivery of funds and commission payments.
Some of your key responsibilities will include:
- Serve as a subject matter expert in subscription document processing and capital raise operations.
- Collaborate with internal and external partners, including vendors, Relationship Management, Corporate Actions, and Treasury teams.
- Manage multiple high-value closing events across various clients, each worth millions of dollars.
- Ensure strict adherence to client deadlines to avoid financial impact.
- Oversee escalations and ensure smooth execution of subscription closings across North America.
What will you bring to the role
Required:
Bachelors Degree or one to two years related experience and/or training; or equivalent combination of education and experience.
2–4 years of experience in financial services, preferably in alternative investments, fund operations, or capital markets.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong written and verbal communication skills.
Ability to collaborate effectively with internal teams and external partners.
High level of accuracy in reviewing and processing financial documents.
Ability to identify and resolve discrepancies quickly.
Proven ability to manage multiple deadlines and high-value transactions under pressure.
Comfortable working in a fast-paced, deadline-driven environment.
Preferred:
Prior experience handling subscription documents or working with REITs is a plus.
Experience with Computershare systems or similar platforms is preferred.
Rewards designed for you
Paid parental leave , flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection . Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more . Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.