Maintenance Spare Parts Engineer

Job Summary

The Maintenance Spare Parts Engineer is responsible for building and maintaining a reliable, cost-effective spare parts program that supports equipment uptime and reduces maintenance-related downtime. This role focuses on identifying critical spares, improving spare parts accuracy, and aligning inventory levels with asset criticality using a phased, realistic approach. The technician works closely with maintenance, reliability, and procurement teams to ensure the right parts are available at the right time.

________________________________________

Key Responsibilities

Stabilize Spare Parts (0–3 Months)

• Identify top 10–20 critical assets based on downtime and operational impact

• Develop minimum viable spare parts lists for critical equipment

• Capture parts used on work orders and link them to asset records in the CMMS

• Conduct field inspections and use photos to verify parts where documentation is missing

• Reduce stockouts by focusing on high-risk, high-use, and long lead-time items

Optimize Spare Parts Data (3–9 Months)

• Build and maintain Bills of Materials (BOMs) for rotating and critical equipment (motors, pumps, gearboxes)

• Identify long lead-time components and support appropriate stocking decisions

• Standardize common spare parts across similar assets where possible

• Validate spare parts information with maintenance technicians to capture tribal knowledge

• Identify obsolete, superseded, or redundant parts

Sustain & Improve the Program (9–24 Months)

• Support implementation of a criticality-based stocking strategy:

• Critical Spares (Always Stock)

• Operational Spares (Stock Based on Usage)

• Non-Critical Spares (Order on Demand)

• Obsolete/Legacy Parts (Special Handling)

• Participate in quarterly reviews of spare parts accuracy, usage, and inventory levels

• Help establish documentation standards for new and existing assets

________________________________________

Qualifications & Skills

• 7 years of experience

• Experience in maintenance, inventory, storeroom, or industrial operations

• Working knowledge of mechanical and electrical spare parts

• Familiarity with CMMS/EAM systems and work order processes

• Strong attention to detail and ability to organize technical information

• Ability to work cross-functionally with maintenance and procurement teams

• Comfortable working in the field as well as with systems and data

________________________________________

Preferred Experience

• Experience building or maintaining asset BOMs

• Background in manufacturing, processing, utilities, or heavy industry

• Understanding of spare parts criticality and lead-time risk

________________________________________

What Success Looks Like

• Fewer maintenance delays due to missing parts

• Reduced emergency and expedited part orders

• Improved accuracy of spare parts and asset records

• Better alignment between maintenance needs and inventory levels

________________________________________

Support & Resources

• Clear asset priority guidance from leadership

• Protected time to focus on spare parts improvement activities

• Cross-functional support from maintenance and procurement

• Optional temporary support for data collection or BOM development