Engineering Project Administrator – Production Floor Support

Title: Technical Project Administrator / Program or Project Leader Engineer I

Duration: 12 months Contract (with Further possible extension)

Overview:

• The Technical Project Administrator provides essential administrative and project management support to ensure the successful planning, execution, and completion of projects safely.
• This role involves coordinating project activities, managing safety aspects, maintaining project documentation, tracking progress, and facilitating communication between team members and stakeholders for a capacity increase project for Optical Fiber Cable operation.
• The Project Administrator plays a key role in ensuring efficiency and organization throughout the project lifecycle. In addition, this role also provides technical support on the floor for equipment installation and troubleshooting.

Key Responsibilities:

Administrative Support:

• Assist the project manager(s) and team in daily administrative tasks.
• Manage safety aspects of the project.
• Manage project schedules, deadlines, and calendars.
• Organize and schedule meetings, including preparing agendas and taking minutes.
• Oversee correspondence and communication for the project team.

Day to Day Support:

• Safety paperwork management for contractors.
• PSSR management and document notebook for each line.
• All ordering request both equipment and team needs.
• Inventory tracking.
• Shipping and movement of materials between plant for conversion setups.
• Assist with parts movement between plants for builds.
• Assist each team as needed.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including plans, contracts, budgets, and reports.
• Track project progress and milestones, ensuring key deliverables are met on time.
• Prepare regular status reports for stakeholders.

Coordination and Communication:

• Facilitate communication between project team members, departments, and external stakeholders.
• Coordinate resource allocation and ensure team members have the tools they need to complete tasks.
• Function as the point of contact for project-related inquiries.

Budget and Resource Management:

• Monitor project budgets and expenses, ensuring costs remain within agreed limits.
• Process invoices, purchase orders, and other financial documentation related to the project.

Risk Management:

• Identify potential risks or issues and escalate them to the project manager as needed.
• Support the team in implementing contingency plans to mitigate risks.

Compliance and Quality Assurance:

• Ensure all project activities comply with company policies and industry standards.
• Monitor the quality of deliverables to ensure they meet agreed-upon standards.

Skills and Qualifications:

Education:

• Bachelor’s degree in Mechanical, Aerospace, or Chemical Engineering.
• Bachelor’s/Master’s degree in business administration, project management, or a related field (or equivalent experience) are highly desired.

Experience:

• Proven experience in administrative or project-related roles.

Technical Skills:

• Proficiency in project management software (e.g., Microsoft Project, Trello, Asana, or similar tools).
• Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, One Note)
• Data Analysis software - JMP, Minitab desired.

Soft Skills:

• Excellent organizational and time management skills.
• Strong communication abilities, both written and verbal.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Self-motivated, self-directed.
• Extreme ownership.
• Safety conscious.

Preferred Qualifications/Certifications:

• Certification in project management (e.g., CAPM, PMP) is a plus.
• Experience in Optical Cable industry-related projects.
• OSHA Safety certification is desired.

Work Environment:

• Part floor and part office-based hybrid role; occasional travel may be required depending on project needs.
• Fast-paced environment requiring multitasking and adaptability.
• Clean Room environment requiring careful handling and management of areas.