Pathology Administrative Assistant

Located at Miami Valley Hospital's Histology Department (Dayton, OH)

Full-Time Day Shift (8:30 AM-5:00 PM)

Position Summary:

The Pathology Administrative Assistant performs various administrative tasks to support the Anatomic Pathology department.

Responsibilities:

• Provide pathology workflow support to ensure timely and accurate reporting to physicians.
• Attend to requests for loan of blocks and slides for send-out. 
• Ensure timely scanning of pathology sendout reports into EPIC as required.
• Answer and respond to phone calls as necessary.
• Attend to materials related to pathologists requesting Outside Consultation as per office protocol.
• Open and distribute US Mail and Interoffice mail.
• Organize Surgical Pathology Case QA Review.
• Track Slide Send-outs and Returns.
• Serve as backup to Pathology Office Manager as needed.
• Track QA Forms for conferences: Breast, Thoracic, GYN, Surgical Outside Consult, Tumor Board, Hepatobiliary, and Neuro.
• Type addendums and amendments to surgical reports in a timely manner.
• Transcribe and revise Consultation as requested by the pathologist.
• Transcribe bone marrow and flow cases as requested by the pathologist.
• Schedule pathologists to various locations and document schedules as needed .
• Assist with copying and processing any Pathology documents as requested.
• Comply with all company, department, and regulatory policies and procedures.
• Handle client related questions and problems in a courteous and efficient manner.
• Promote positive communications with patients, clients, coworkers and affiliated hospital staff. 
• Other duties as assigned, such as copying, filing, logging into CAP required documentation consultation book. 

Qualifications:

• Must be a high school graduate or equivalent, preferably with additional medical terminology and computer skills. 
• Must be proficient in typing (65 wpm) and spelling. 
• Prefer pathology transcription experience but must be able to transcribe medical dictation and decipher hand written reports. 
• Proficiency in appropriate department functions must be demonstrated after initial training. 
• Good oral and written communication skills are essential. 
• Good customer service skills are also required.

Physical & Safety Demands:

• Effectively organize and prioritize work in response to changing needs of Pathologists.
• Good communication skills and ability to work productively with others.
• Exercise sound reasoning ability and good independent judgment.
• Daily involvement with confidential information and data. 
• Possible exposure to hazardous and biohazard materials. 
• Be familiar with and adhere to safety, ergonomic and health policies of the Company.
• Comply with all PPE requirements when in the laboratory or other biohazard areas. 
• Complete required safety training and health evaluations in a timely manner.
• Anticipate safety hazards, act upon unsafe situations and promote safety awareness.