What are the responsibilities and job description for the Office Manager & Financial Administrator position at CompuFlex Security?
Company Description
CompuFlex Security, a family-owned business established in 1989, specializes in providing high-quality security solutions. The company began with residential installations and quickly expanded into the commercial sector due to its reputation for delivering state-of-the-art systems and exceptional customer service. CompuFlex focuses on understanding customer needs, offering tailored system designs to meet specific requirements. Based on thorough assessments, they deliver competitive and effective security solutions to protect both residential and commercial properties.
Job Description
Highly organized and motivated to oversee daily operations to ensure efficiency, handling administrative tasks, managing supplies/budgets, supporting staff, coordinating meetings/events, maintaining the office image, and ensuring compliance with policies and procedures. Will act as a central point for internal comms, vendor and client interactive.
Additionally, manage and organize daily accounting clerical operations, including accounts payable & receivable accurate record-keeping, compliance with regulations.
Duties & Responsibilities
a. Manage schedules, book travel, organize meetings/events, prepare reports, handle correspondence, manage filing systems
b. Manage and track all customer support calls into the Call-tracking system
c. Assist with onboarding new hires, maintain personnel records, coordinate interviews, provide general support to leadership/staff.
d. Implement office procedures, maintain safety protocols, and ensure adherence to company policies.
e. Processing invoices, expense reports, reimbursements, and managing client payments.
f. Reviewing expenses to ensure company policy compliance
g. Manage Office Product Deliveries
Essential Skills
a. Proven experience in office management or a similar administrative role
b. Strong organizational, multitasking, and problem-solving skills
c. Excellent communication (written/verbal) and interpersonal skills
d. Proficiency in MS Office Suite (Word, Excel, Outlook)
• QuickBooks is a major plus.
e. Must work independently in a fast-paced environment and be a team player