Comptroller - Human Resources Operations Specialist (HR Specialist III-IV)

Applications must be filed at
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057322

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. We take pride in the work we do serving as State’s accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller’s office.

About The Division:

The Human Resources Division supports the agency’s strategic direction by assisting management in meeting staffing needs and managing people. This includes recruiting and hiring staff; on-boarding new hires; coordinating benefits; training and developing the workforce on HR topics; creating and implementing employee engagement initiatives; and facilitating separation. Human Resources’ professionals are consultants and business partners; they advise managers and employees on workforce issues and help the agency achieve its business goals.

General Description:

Join Human Resources as a Human Resources Operations Specialist! Work involves human resources management work, and ensuring compliance with state and federal laws related to human resources’ policies and procedures. The Human Resources Operations Specialist is responsible for overseeing core human resources functions including policy implementation, compliance, onboarding, offboarding and employee retention. The role ensures that HR operations align with organizational goals and state regulations, while fostering a high-performing, service-oriented HR team.

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

This position may be eligible for a flexible/hybrid work schedule of 3 in office days and 2 remote workdays once certain conditions are met. Work schedules may change at any time as business necessitates.

Salary Range:

• Human Resources Specialist III: $4,833.33-$5,400.00/monthly
• Human Resources Specialist IV: $5,583.33-$6,000.00/monthly

Minimum Qualifications

• Bachelor’s degree.
• 1 year of experience in Human Resources Operations.
• Experience in Human Resources Process Management.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business, or Psychology.
• Experience working in a Human Resources office providing administrative or technical assistance to staff.
• Experience working with the Centralized Accounting and Payroll/Personnel System (CAPPS).
• Experience using computer applications to include Access and/or SharePoint.
• Experience in one or more of the following: state purchasing, property, security coordinator and open records.

Substitutions

• One (1) additional year of experience performing human resources work may substitute for thirty semester hours of the educational requirement with a maximum substitution of 120 semester hours (four years).

Licenses and Certifications

• Preferred: Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) and/or SHRM-CP, SHRM-SCP.

In this role you will:

Manages the day-to-day activities of the HR office.

• Provides comprehensive administrative and technical support, including reception, call management, mail processing, appointment scheduling, and customer assistance.
• Processes employee name change requests and updates corresponding HR documentation and forms to maintain accurate records.
• Completes employment and mortgage verification requests accurately and in a timely manner.
• Provides technical customer assistance as needed.
• Coordinate the maintenance and analysis of human resources automated systems, files, records, and reports/or requested by applicants in person, by phone, via email, and/or other written inquiries.
• Works collaboratively with internal customers to identify, research, troubleshoot, communicate, and resolve Performance Evaluation and Personnel Action Forms issues.
• Administers and tracks employee leave programs including administrative, bereavement, and wellness leave, ensuring compliance with policy guidelines, timely documentation.
• Oversee HR budget functions including vendor invoicing, workers’ compensation and insurance coordination, contract management, and compliance reporting.
• Processes employee travel reimbursements promptly and accurately, adhering to internal expense procedures.
• Reconciles monthly P card statements, provides supporting purchase documentation for the team.
• Maintains and improves record keeping systems to ensure alignment with state and federal requirements.
• Provides technical assistance in records maintenance, records retention, and agency policies and procedures relating to Human Resources records keeping and filing systems.
• Provides instructions to applicants, submits requests to vendors, provides reports to management and results to the Talent Acquisition Specialist.Assist with New Employee Orientation (NEO)

Assist with New Employee Orientation (NEO)

• Coordinates full onboarding processes, including personnel action forms, required documentation, communications, and workspace/logistical setup.
• Process I-9 and E-Verify for new hires.
• Provides backup for HR training to new hires during NEO.

Performs special projects and other duties as assigned. Including but not limited to:

• Assisting the SECC Coordinator during agency’s annual State Employee Charitable Campaign (SECC) and wellness initiatives.
• Back-up to other operational support staff for purchasing, contracts, and travel.
• Digitizing paper files into an electronic format. Includes scanning, organizing, and entering data into an electronic system.
• Serves as the additional Safety Officer for HR when in-office.
• Updates and maintains the agency HR bulletin boards.

Manages the division’s personnel records and files.

• Maintains confidential records and files in accordance with standard records management procedures.
• Serves as HR point of contact for records retention and coordinates terminated personnel files, hiring selection packets, and benefits records to send to the State Library following the agency records retention schedule.
• Serves as division coordinator for personnel file room access and pulls files for HR management and Executive review.

Performs other duties as assigned including but not limited to serving as back-up to the HR Open Records Coordinator, Training Coordinator, Property Coordinator, Division Security Coordinator, and Purchasing Liaison.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.