What are the responsibilities and job description for the Village Deputy Clerk/Treasurer position at CompleteStaff?
Village Deputy Clerk/Treasurer Job Responsibilities:
- Prepares and publishes of public notices, agendas, minutes, packets, and other information for the Village Board, Committees, and Commissions.
- Coordinates the annual Board of Review process including training of membership every other year in compliance with state statutes.
- Receives and safeguards all Village money and assists in the daily depositing of funds.
- Oversees generation of monthly water / sewer billing and collection of billings.
- Oversees the response to departmental inquiries and coordinates resolutions of issues pertaining to water / sewer billing, and special charges or assessments.
- Coordinates training to Village Board candidates and newly elected trustees regarding the election process, parliamentary procedure, campaign finance reporting,
- Attends and facilitates all regular and special Village Board meetings.
- Conducts and administers all elections in compliance with State Statutes.
- Coordinates the use of public and private buildings for polling places and works with the Public Works Department to distribute election equipment, materials, and supplies to and retrieve from polling places.
- Coordinates the processing and issuance of numerous Village licenses and permits.
- Updates and maintains the Village’s Municipal Code of Ordinances
- Maintains all official Village records, including Village Board files, ordinances, resolutions, minutes, deeds, agreements, contracts, vehicle titles, and acts as the keeper of the official Village Seal.
- Responds to citizen and staff information requests via the public information counter and through the Village website.
- Administers the Oath of Office to public officials including sworn officers in the Police Department.
- Prepares and implements Clerk’s budget and accomplishments reporting.
- Serves as the immediate supervisor to Election Inspectors.
- Oversees office operations including records management and statutory compliance
- Prepares and implements Treasurers budget.
- Monitors the status of utility and general billing, special assessments and charges, and all other receivables for purpose of collecting.
- Responsible for the preparation of real property tax certification documents for the title companies and financial institutions.
Village Deputy Clerk/Treasurer Job Requirements:
Preference given to candidates with:
- An Associate Degree or equivalent in the area of business, finance, public administration, or similar field.
- A minimum of 5 years of progressively responsible general office experience.
- A minimum of 3 years of formal experience as a Clerk / Treasurer or experience in a similar position preferably in a municipal setting
- Valid drivers license and good driving record
Position will start part-time (20 hours/week) becoming 40 hours/week.
CS-ELK
Resumes can be sent to jobs@completestaff.net