Trade Show Coordinator

Location: Auburn, MA
Pay: $25/hour
Schedule: Monday–Friday, 8:30 AM–12:30 PM, 20 hours/week

The Conventions Coordinator II manages equipment and product requests for conventions, meetings, and events. This role coordinates inventory availability, processes orders, schedules shipments, tracks returns, and works closely with Marketing, Sales, and Logistics to ensure requests are completed accurately and on time.

• Manage event requests, order processing, and equipment scheduling.
• Confirm inventory availability and communicate confirmations or alternatives to event owners.
• Create and maintain event and order records in SAP.
• Coordinate outgoing shipments from warehouse and field locations.
• Track equipment returns, follow up on missing items, and update records for consumed, lost, or damaged products.
• Maintain inventory records and coordinate replacement purchases as needed.
• Work with Marketing, Sales, and warehouse teams to resolve scheduling, inventory, and shipping issues.
• Prepare weekly and monthly reports and maintain accurate documentation.
• Follow established procedures, flag requests requiring additional review, and recommend process improvements.
• Provide backup support and guidance to other coordinators.

• Experience in order processing, customer service, inventory coordination, logistics, sales support, or event operations.
• Retail management experience with ordering, inventory, and operational responsibilities will be considered.
• Strong organizational skills, attention to detail, and ability to manage multiple requests.
• Clear communication skills and comfort working across departments.
• Proficiency with Microsoft Office and experience using order processing or inventory systems.
• SAP or other ERP experience preferred.
• Ability to troubleshoot issues and follow through until resolution.